Bookkeeper Assistant Billing

JOB TITLE: Emerald Coast Autism Center Bookkeeper Assistant – Billing

EMPLOYER: Emerald Coast Autism Center

DEPARTMENT: Autism Center & Learning Center

REPORTS TO: Chief Executive Officer, Executive Director

EFFECTIVE DATE: Click here to enter a date.

SUMMARY:

Emerald Coast Autism Center (ECAC) is a 501(c)(3) non-profit organization dedicated to educating and improving the lives of children and young adults diagnosed with autism and related unique abilities. ECAC is unique in our approach, utilizing the science of Applied Behavior Analysis (ABA) to guide our programs. Emerald Coast Learning Center (ECLC), a subsidiary of ECAC, operates similarly for clients on academic or vocational tracks.

The Bookkeeper Assistant – Billing will support the finance team by assisting with billing, invoicing, and accounts receivable management. This role will be responsible for processing and tracking client invoices, assisting with insurance claims and ensuring accurate payment records for services provided. This role requires the individual to be detail-oriented, highly organized, and proactive in assisting with the billing process, while supporting other general bookkeeping duties as needed.

This is a part-time position, requiring a minimum of 20 hours per week and a maximum of 30 hours per week.

REQUIRED JOB SKILLS:

The ideal candidate should possess the following skills and attributes:

• Positive, energetic, and flexible attitude
• Self-motivated with excellent time management and organizational skills
• Strong attention to detail in managing financial data
• Team player who can collaborate with different departments
• Strong written and verbal communication skills

DUTIES AND RESPONSIBILITIES:

• Billing & Accounts Receivable:
  • Prepare and send client invoices for services provided, ensuring accuracy and timeliness.
  • Process and track client payments and follow up on overdue accounts to ensure all balances are paid in full.
  • Manage accounts receivable, including reconciling client accounts and applying payments appropriately in Client Database.
  • Respond to client inquiries related to billing or payment issues and resolve discrepancies as needed.
• Insurance Claims Support:
  • Assist in the processing of client co-pay invoices, ensuring timely submission, accuracy, and follow-up.
• Bookkeeping & Financial Record Keeping:
  • Assist with Bookkeeper with tasks as needed.
• Client & Vendor Relationship Management:
  • Build and maintain positive relationships with clients and vendors, including check payments.
  • Assist Client Navigator with timely communication with clients regarding outstanding balances and payment arrangements.
• Student Tuition & Scholarship Record Keeping:
  • Manage ECAC Scholarship account balance and award communication.
  • ManageFES-UA systems for both enrollment and invoicing.
  • Assist with the preparation of Annual Tuition Agreements.

QUALIFICATIONS:

• Bachelor’s Degree in Accounting, Finance, or related field preferred, but not required.
• Proficiency in QuickBooks or similar accounting software.
• Prior experience in billing and accounts receivable is preferred.
• Must be able to work in Niceville, FL.
• Ability to work a minimum of 20 hours per week and a maximum of 30 hours per week.
• Ability to pass a Criminal History Background Check.
• Strong writing and communication skills.
• Excellent organizational skills with the ability to multitask in a fast-paced environment.
• Ability to work well as part of a team while being proactive and capable of working independently.
• Strong attention to detail in financial record-keeping and billing processes.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to stand, walk, sit, utilize hand and finger dexterity, climb, balance, bend, stoop, kneel or crawl, talk, and hear
• While performing the duties of this job, the noise level in the work environment is usually moderate to loud
• The employee must occasionally lift and /or move more than 10 pounds
• The employee must be able to operate an iPad, tablet, and computer

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.