Bookkeeper

Job Summary

Our firm is seeking a highly organized and detail-oriented Bookkeeper to join the Nicklaus team. The Bookkeeper will be responsible for maintaining accurate financial records, processing day-to-day accounting transactions, reconciling accounts, and supporting the company's financial operations. This role works closely with management and other departments to ensure financial records are complete, accurate, and compliant with company policies and applicable regulations.

The ideal candidate will have strong bookkeeping and accounting experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced engineering consulting environment. Experience with accounting software, payroll, and financial reporting is highly preferred.

The Bookkeeper also participates in ongoing training to maintain knowledge of accounting standards, company policies, and financial best practices.

This is a full-time position.

Work Location:

• Phoenix, Arizona
• San Diego, California

Essential Functions

• Maintain accurate financial records and general ledger accounts.
• Process accounts payable and accounts receivable transactions.
• Prepare and process invoices, payments, deposits, and expense reports.
• Reconcile bank accounts, credit card statements, and other financial accounts.
• Process payroll and maintain payroll records, as applicable.
• Assist with month-end and year-end closing procedures.
• Prepare financial reports and summaries for management.
• Maintain vendor and customer records and resolve billing discrepancies.
• Monitor cash flow and assist with budgeting and expense tracking.
• Ensure compliance with company policies, accounting principles, and applicable regulations.
• Maintain organized financial records and supporting documentation.
• Assist with audits and provide requested financial documentation.
• Coordinate with external accountants, auditors, and tax professionals as needed.
• Support administrative and accounting functions across multiple departments.
• Recommend improvements to accounting processes and internal controls.
• Perform other duties and responsibilities as required.

Required Skills/Abilities

• Proficiency with accounting software such as QuickBooks, Sage, or similar ERP/accounting systems.
• Strong knowledge of bookkeeping principles and generally accepted accounting practices (GAAP).
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Strong analytical, organizational, and problem-solving skills.
• Ability to maintain confidentiality of financial information.
• Excellent verbal and written communication skills.
• Ability to prioritize workload, meet deadlines, and manage multiple tasks simultaneously.
• Strong customer service skills with both internal and external stakeholders.

Education and Experience

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 3 years of bookkeeping or accounting experience.
• Experience in the engineering, architecture, construction, or professional services industry is preferred.

License and Certification Requirements

• Certified Bookkeeper (CB) or similar accounting certification is preferred but not required.

Company Overview

Nicklaus is a multi-disciplinary, multi-million-dollar women-owned small business with professional and technical personnel in the divisions of Civil Engineering, Structural Engineering, Architecture, Mechanical Engineering, Environmental Engineering and Consulting, Geotechnical Engineering, and Construction Management.

Benefits

• Health Insurance
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Retirement Plan – 401K
• Paid Time Off

Pay: $45,000.00 - $60,000.00 per year

Application Question(s):

• How many years of bookkeeping or accounting experience do you have?
• Which accounting software systems have you used?
• Do you have experience with accounts payable, accounts receivable, and bank reconciliations?
• Have you processed payroll or supported payroll functions?
• Do you have experience working in the architecture, engineering, construction, or professional services industry?
• Are you legally authorized to work in the United States?
• What is your desired annual salary range?

Work Location: In person