Bookkeeper

Position Summary

The Warren Norman Company is currently seeking a detail-oriented and organized Bookkeeper to join our commercial real estate team. In this role, you will be responsible for supporting the day-to-day financial operations of the firm, including accounts payable, accounts receivable, invoice processing, and insurance tracking. The ideal candidate is a self-starter with solid accounting fundamentals and the ability to thrive in a fast-paced, property-focused environment.

Key Responsibilities

Accounts Payable & Receivable

• Process vendor invoices, review for accuracy, and code to appropriate property/GL accounts
• Manage full-cycle accounts payable including payment runs, check requests, and vendor correspondence
• Record and apply tenant payments; maintain up-to-date accounts receivable aging reports
• Research and resolve billing discrepancies with vendors and tenants

Invoice Scanning & Document Management

• Scan, index, and archive all incoming invoices and financial documents in the document management system
• Maintain organized electronic and physical filing for all accounting records
• Ensure timely routing of invoices through the approval workflow

Insurance Tracking

• Maintain an insurance certificate tracking log for tenants and vendors
• Monitor expiration dates and follow up to obtain current certificates of insurance (COIs)
• Coordinate with property managers and leasing staff to ensure compliance with lease insurance requirements

General Accounting

• Assist with month-end close activities including journal entries and account reconciliations
• Support the preparation of financial reports for property owners and management
• Reconcile bank statements and credit card accounts on a monthly basis
• Maintain accurate and current records in the accounting system

Qualifications

Required

• 2+ years of bookkeeping or accounting experience; commercial real estate experience a plus
• Solid understanding of accounts payable, accounts receivable, and general ledger functions
• Proficiency with document scanning and electronic filing systems
• Strong attention to detail and high degree of accuracy
• Ability to manage multiple priorities and meet deadlines
• Proficiency in Microsoft Office Suite, particularly Excel

Preferred

• Experience with Yardi Voyager or Yardi Breeze accounting software is strongly preferred
• Familiarity with commercial lease administration and tenant billing
• Experience tracking insurance certificates (COIs) and compliance documentation
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field

Work Environment & Compensation

This is a part-time, in-office position. Compensation is $25 per hour for 25-30 hours of work per week.

Interested candidates are encouraged to apply by submitting a current resume and cover letter to [email protected]. We look forward to learning more about you and your experience!

Pay: $25.00 per hour

Work Location: In person