Bookkeeper

Position Summary

Lowtide Pharmacy is seeking a detail-oriented and dependable Bookkeeper to manage the day-to-day financial recordkeeping and administrative accounting functions of our 503A compounding pharmacy. This position will be responsible for maintaining accurate financial records, processing accounts payable and receivable, reconciling bank and credit-card accounts, assisting with payroll, monitoring expenses, and providing management with timely financial information.

The ideal candidate is highly organized, trustworthy, comfortable working with and keeping confidential information, and experienced with bookkeeping for a healthcare, pharmacy, medical, or retail environment.

Key Responsibilities

Bookkeeping & Financial Records

• Maintain accurate and current books and financial records.
• Record daily transactions, deposits, expenses, purchases, and other financial activity.
• Reconcile bank accounts, credit cards, merchant accounts, and other financial accounts.
• Maintain the general ledger and supporting documentation.
• Prepare routine financial reports for ownership and management.
• Monitor cash flow and assist with budgeting and financial planning.
• Identify discrepancies and resolve accounting issues promptly.

Accounts Payable

• Process vendor invoices and verify invoices against purchases and supporting documentation.
• Maintain accurate vendor records and payment schedules.
• Prepare and process vendor payments.
• Monitor outstanding invoices and ensure bills are paid accurately and on time.
• Assist with vendor account reconciliation.
• Maintain organized records of pharmacy-related purchases, supplies, equipment, and operating expenses.

Accounts Receivable

• Record patient and third-party payments as applicable.
• Monitor outstanding balances and accounts receivable.
• Reconcile payment activity with accounting records.
• Assist with resolving payment discrepancies.
• Prepare deposits and maintain accurate documentation.

Payroll & Employee-Related Accounting

• Assist with payroll processing and payroll reconciliations.
• Maintain accurate payroll-related records.
• Track employee time, reimbursements, and other approved compensation items.
• Coordinate with management and payroll providers regarding payroll questions or corrections.
• Maintain confidentiality of employee compensation and personal information.

Pharmacy-Specific Financial Administration

• Track expenses associated with pharmacy operations, including ingredients, packaging, supplies, equipment, and other operating costs.
• Assist management with monitoring purchasing costs and vendor pricing.
• Coordinate with pharmacy leadership regarding invoices, purchase documentation, and financial discrepancies.
• Maintain organized financial documentation for audits, tax preparation, and management review.
• Work with the pharmacy team to ensure financial records correspond with business transactions and purchasing activity.
• Maintain appropriate confidentiality regarding patient, employee, vendor, and business information.

Compliance & Recordkeeping

• 2+ years of bookkeeping or accounting experience preferred.
• Maintain records in an organized manner to support tax filings, financial reporting, and regulatory or business audits.
• Follow company policies and applicable accounting, privacy, and record-retention requirements.
• Safeguard confidential business and patient-related information.
• Work with the CPA, tax preparer, payroll provider, and/or outside accounting professionals as needed.
• Provide requested financial records and reports to ownership and management.

Qualifications

• Experience with a pharmacy, healthcare, medical practice, or other regulated business is a plus.
• Strong knowledge of accounts payable, accounts receivable, reconciliations, and general bookkeeping.
• Experience with QuickBooks or comparable accounting software.
• Proficiency with Google Suite.
• Strong attention to detail and organizational skills.
• Ability to identify errors and discrepancies.
• Excellent time-management and follow-through skills.
• Ability to maintain strict confidentiality.
• Great communication skills and the ability to communicate effectively with pharmacy staff, vendors, management, and outside professionals.
• High level of integrity and reliability.

Preferred Qualifications

• Experience working in a 503A compounding pharmacy or independent pharmacy.
• Knowledge of pharmacy purchasing and inventory-related accounting.
• Experience with pharmacy management systems and/or point-of-sale systems.
• Experience preparing financial information for a CPA or tax professional.
• Experience with payroll administration.
• Familiarity with healthcare privacy and confidentiality requirements.

Work Location: In person