BOOKKEEPER

Bookkeeper

Reports to: Director of Finance and Operations

Status: Part-Time, hourly, potentially hybrid

Why This Role Matters

The Bookkeeper is an essential member of the school's administrative team, helping ensure that

the financial systems supporting children, families, faculty, and staff are accurate, timely, and

well cared for.

Working closely with the Director of Finance and Operations and collaborating across the

administrative team, the Bookkeeper manages the school's day-to-day financial transactions

and records. This includes accounts payable, student billing, accounts receivable, deposits,

reconciliations, purchasing, and financial recordkeeping.

The Bookkeeper's work provides a reliable financial foundation that allows other members of the

school community to focus on teaching, learning, relationships, and the daily life of the school.

Primary Responsibilities

Accounts Payable & Bookkeeping

• Process accounts payable, including preparing invoices for approval, entering approved

bills into Sage, and processing checks and ACH payments.

• Maintain accurate vendor records and supporting documentation.
• Prepare routine journal entries and assist with month-end accounting activities.
• Maintain organized financial files, including vendor bills, bank deposit documentation,

and credit card statements.

• Identify and resolve discrepancies and bring questions or concerns to the attention of the

Director of Finance and Operations.

Student Billing & Accounts Receivable

• Manage day-to-day student billing in Ravenna, including Aftercare, Clubhouse, and

other ad hoc charges.

• Collect, post, and reconcile tuition and other parent payments.

• Process bank deposits and maintain accurate check and deposit records.

• Enter and reconcile payments in Ravenna and Sage.

• Assist with accounts receivable collections and follow-up on outstanding balances.

• Work collaboratively with the Admissions & Tuition Assistance Coordinator and other

administrative colleagues to ensure accurate and timely student account information.

Credit Card & Financial Reconciliation

• Reconcile credit card activity for administrative staff and designated school programs.
• Review statements and supporting documentation for accuracy and completeness.
• Follow up with staff regarding missing receipts, coding, or other documentation.
• Assist with bank and other account reconciliations as needed.

Purchasing & Administrative Support

• Monitor and process Amazon purchases in accordance with the school's established

approval process.

• Manage ordering and replenishment of office and copy-room supplies.
• Work with administrative colleagues to coordinate purchasing needs and ensure

appropriate approvals and documentation.

• Support the administrative team with financial information and documentation related to

programs, events, and other school activities.

Year-End & Audit Support

• Assist with the preparation and processing of annual 1099s.
• Assist with the school's annual audit by organizing, scanning, and uploading requested

documentation.

• Gather financial records and supporting materials for the Director of Finance and

Operations and outside auditors.

• Support other year-end financial activities as needed.

Collaboration & School Operations

The Bookkeeper is a member of the school's broader administrative team and works

collaboratively with colleagues across the school.

• Partner closely with the Director of Finance and Operations on day-to-day financial

operations and special projects.

• Collaborate with the Executive Assistant & Steward of School Systems to ensure

accurate and consistent student and enrollment information where it intersects with

financial records.

• Work with the Admissions & Tuition Assistance Coordinator on student billing,

enrollment-related financial information, and family account questions as appropriate.

• Collaborate with the Program Administrator and Office, Events & Auxiliary Programs

Manager on the financial administration of programs, after-school activities, events,

vendors, and other auxiliary activities.

• Communicate clearly and respectfully with faculty, staff, families, and vendors regarding

financial matters.

• Participate in administrative meetings and contribute to school-wide systems and

processes when appropriate.

• Share responsibility with administrative colleagues for creating a responsive, organized,

and supportive experience for students and families.

• Support additional projects and responsibilities that contribute to the smooth operation of

the school.

Qualifications

• 3–5 years of bookkeeping or accounting experience.
• Experience with accounts payable, accounts receivable, reconciliations, and general

ledger transactions.

• Experience with Sage preferred; familiarity with Ravenna or another student billing

system is a plus.

• Strong Excel and general technology skills.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities, recurring deadlines, and changing needs.
• Strong written and verbal communication skills.
• Ability to handle confidential financial and student information with discretion.
• Experience working in a school, nonprofit, or small organization is a plus.
• Ability to work independently while contributing actively to a collaborative administrative

team.

Who You Are

You are a thoughtful, reliable, and highly organized professional who takes pride in getting the

details right. You understand that good financial systems are ultimately about supporting people,

and you approach your work with both accuracy and care.

You are comfortable owning your responsibilities while recognizing that your work is connected

to the work of everyone around you. You communicate proactively, ask questions when

something doesn't make sense, and follow through on commitments.

You are calm, flexible, and willing to pitch in when the needs of the school extend beyond your

immediate responsibilities. You enjoy working as part of a team, building positive relationships

with colleagues, and contributing to a school culture grounded in trust, respect, collaboration,

and care.

Schedule

This is a part-time position of approximately 20-25 hours per week. Some flexibility in hours

may be needed during year-end, audit periods, and other times of increased activity.

Compensation will be commensurate with experience and qualifications.