Bookkeeper

About the Role

You'll be the financial engine behind our clients' property management operations. This isn't data entry — you'll own the full cycle of financial operations, from daily transaction management to month-end reporting, directly impacting the profitability and compliance of growing U.S. property management companies. This role sits centrally across multiple PM client accounts, so consistency, accuracy, and Yardi fluency are essential from day one.

What You'll Do

Full-Cycle Financial Operations

• Manage daily bookkeeping: journal entries, expense categorization, and data entry in cloud-based accounting platforms
• Execute bank and credit card reconciliations with zero tolerance for unresolved discrepancies

Accounts Payable & Receivable

• Process AP/AR, generate invoices, track payments, and manage collections with professionalism
• Handle utility bills, property taxes, and tenant account reconciliations
• Maintain audit-ready documentation and ensure lease/vendor agreement compliance

Financial Reporting & Close

• Prepare and deliver accurate month-end reports: Balance Sheets, P&L Statements, and Cash Flow
• Support month-end and year-end close processes, budgeting, and CPA coordination
• Conduct professional follow-up calls and emails with vendors, clients, and tenants regarding outstanding balances and settlements

Tools You'll Use

Proficiency in at least one tool per category is expected. Yardi proficiency specifically is required for this role — we'll invest in your growth on the rest.

• Accounting / PM Software: Yardi (required) — plus familiarity with QuickBooks Online (QBO), Xero, FreshBooks, AppFolio, or Buildium is a plus
• Spreadsheets: Advanced Microsoft Excel and/or Google Sheets
• Document Management: Google Drive, OneDrive, Dropbox, or SharePoint
• Communication: RingCentral, Dialpad, Slack/Teams, Zoom

What We're Looking For

• 2+ years of hands-on experience in U.S. bookkeeping or accounting, specifically within property management (required, not just preferred)
• Deep, hands-on proficiency in Yardi — you should be able to navigate it in your sleep; QuickBooks Online or Xero experience is a bonus
• Impeccable, non-negotiable attention to detail and an analytical, problem-solving mindset
• Excellent spoken and written English — you'll communicate directly with U.S.-based clients and vendors
• High integrity and discretion with confidential financial data
• Bachelor's degree in Accounting, Finance, or a related field (preferred but not required if you have the experience to back it up)

How We Measure Success

• 100% accuracy and compliance in financial records and reconciliations
• On-time delivery of all month-end reporting and close processes
• Measurable reduction in Days Sales Outstanding (DSO)
• Zero unclassified transactions at the end of every reporting period

Technical Requirements

To deliver exceptional work remotely, you'll need:

• Processor: Intel 8th Gen (quad-core) or higher, or comparable AMD
• RAM: 8 GB minimum
• OS: Windows 11 (64-bit) or newer
• Internet (Primary): Stable connection, minimum 10 Mbps
• Internet (Backup): Independent backup connection, minimum 10 Mbps
• Bonus: Dual monitor setup is a strong advantage