Bookkeeper

This role focuses on financial accuracy, reporting integrity, and operational support across the agency

• As a Bookkeeper, you will be the backbone of our financial tracking, reconciliation, and reporting systems, helping Gigabrain operate with clarity, precision, and profitability

  Day-to-Day Duties:Maintain and reconcile all financial records including client invoices, reimbursements, payroll entries, and operating expenses

  Oversee weekly and monthly reconciliations of bank accounts, credit cards, and third-party platforms (Stripe, PayPal, Amazon, etc

  )

  Track and report client retainers, bonuses, and ad spend reimbursements with accuracy

  Ensure accurate categorization of agency expenses and client-related transactions across multiple accounts

  Work closely with the Brand Management team to verify revenue recognition and service delivery are aligned

  Support onboarding/offboarding financial setup for new and exiting clients

  Prepare monthly P&L statements segmented by department and client

  Maintain clean, audit-ready books using QuickBooks Online or similar platform

  Track accounts receivable and follow up on overdue invoices in coordination with Account Managers

  Support tax preparation and liaise with external accountants and legal teams as needed

  Maintain detailed documentation and SOPs for all financial processes

  Roles & Responsibilities:ClickUp tasks and financial processes are tracked and updated consistently

  Accurately record Amazon-related financial activity including reimbursements, PPC charges, and client budget adherence

  Collaborate with the Advertising and Brand Management teams to ensure financial KPIs are met

  Lead the monthly close process and ensure all journal entries, adjustments, and reviews are completed on time

  Manage software subscriptions, contractor payments, and internal reimbursements with clear documentation

  Flag any financial discrepancies, risks, or unusual activity for leadership review

  Work with team leads to monitor department-level spend vs

• budget

  Create and maintain detailed financial dashboards or summaries for internal use