Bookkeeper

Financial Case Management

• Pay all case-related invoices and client costs upon receipt.
• Properly record all case expenses in case management software and Quickbooks (desktop version).
• Review settlement statements to ensure accuracy and prepare final accounting report for each client.
• Maintain current copies of all necessary W-9s.
• Prepare and present firm case statistics at quarterly staff meeting.

Accounts Payable

• Timely payment of all firm expenses including building costs, attorney credit cards, insurance premiums, etc.
• Record all AP transactions in QuickBooks (desktop version).
• Reconcile bank statements monthly and send positive pay reports to the bank.

Accounts Receivable

• Deposit all properly endorsed checks within 2 business days.
• Record all AR transactions in QuickBooks (desktop version).
• Maintain un-deposited checks in a secure location and docket expiration dates.
• Reconcile monthly general ledger accounts.

Payroll

• Process employee payroll including attorneys’ draws, salaries, commissions, and distributions.
• Process accurate 401(k) deposits for each pay period.
• Oversee 401(k) administration and communication with Pension Solutions, as needed.
• Work with Paycom representatives and CPAs to ensure employee tax documents are prepared and distributed correctly.

Financial Reports

• Consult with firm’s CPA to ensure accurate payment of firm financial matters.
• Management and oversight of firm accounting software.
• Prepare and issue monthly financial statements to firm leadership.

Proficiency in Quickbooks Desktop, Office Suite, and other computer programs.

Bookkeeping experience preferred.

Strong attention to detail.

Excellent written and oral communication skills.