Bookkeeper

The Bookkeeper is part of a dedicated team of professionals who, utilizing SOWI’s Guiding Values, work together to support Special Olympics Wisconsin’s (SOWI) vision and mission to open hearts and minds towards people with intellectual disabilities and create inclusive communities across Wisconsin by providing opportunities to develop physical fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills, and friendships with their families, other athletes, and the community.

The Bookkeeper is organized and self-motivated with a high level of attention to detail. They are responsible for performing and coordinating key accounting functions supporting the financial operations of the organization. The position ensures accurate and timely processing of financial transactions, supports credit card administration, prepares financial reporting and analysis, assists with monthly close and audit preparation, and provides guidance on financial procedures and systems. The Bookkeeper also identifies and implements process improvements to enhance accuracy, efficiency and internal controls.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Accounts Payable:

• Accurately process vendor invoices for payment
• Review transactions for appropriate coding and identify and resolve coding discrepancies in accordance with internal procedures
• Maintain vendor records
• Manage Accounts Payable email inbox
• Prepares 1099s
• Perform expense analysis

Donor Information/Revenue:

• Receive, sort and deposit cash flow
• Ensure gifts are accurately recorded and assigned to the appropriate accounts, campaigns, funds and/or designation
• Accurately applies receipts to donor records
• Prepare gift acknowledgements
• Respond to donor questions
• Manage Accounting email inbox
• Assess, prepare and file monthly sales tax report
• Assist with donor record maintenance
• Perform revenue analysis

Event Support:

• Assist with Polar Plunge event registrations
• Assist with Truck Convoy registrations
• Assist with Beyond Gold registrations
• Assist with State Sports Tournaments

Credit Card Administration:

• Monitor compliance with credit card policies
• Support cardholders with system and policy questions
• Assists with monthly close, as assigned
• Provide guidance and advisement to staff regarding applicable financial procedures and systems
• Develop and implement process improvements in collaboration with affected departments
• Develop effective and collaborative relationships with internal and external stakeholders.
• Abide by SOWI Guiding Values
• Execute Special Olympics Wisconsin’s Strategic Plan
• Develop and execute annual work plan and goals.
• Promote the mission of Special Olympics Wisconsin, Inc.
• Demonstrated commitment to valuing diversity & equity and contributing to an inclusive culture.

This job description describes the general nature and scope of the responsibilities for this position. Please note other duties and responsibilities may be assigned or removed at any time.

EDUCATION AND/OR EXPERIENCE:

• Associate or bachelor’s degree preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Adherence to timelines and strong attention to detail.
• Demonstrable problem-solving skills.
• Track record of demonstrating customer service.
• Ability to work with a team and independently.
• Organize work to meet established deadlines, solve problems using good judgment and understand when to seek assistance/guidance from others.
• Proficiency with MS Office, especially Outlook, Word and Excel.
• Raiser’s Edge experience, preferred.
• Valid Driver’s License

WORK ENVIRONMENT AND JOB SPECIFICIATIONS:

The work environment and job specifications listed below are representatives of those that must be met by an employee with or without accommodations, to successfully perform the essential functions of this job.

• Office work environment
• Frequently move around and access or use computers, office equipment, telephone, and any other pertinent supplies, space of equipment used to perform the duties of the position.
• Work with frequent interruption.

Pay: $25.00 - $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person