Bookkeeper

Presentation Academy is a college preparatory academy for young women and Louisville’s original Catholic school. Founded in 1831 by the Sisters of Charity of Nazareth, Presentation is strategically and conveniently located in downtown Louisville – its biggest classroom. The school serves a diverse student population from more than 35 zip codes in the Kentuckiana area. Presentation is close-knit community of teachers, staff, parents, alumnae and supporters who help prepare Pres girls for living and leading in a global society.

Presentation Academy is seeking a detail-oriented and dependable Part-Time Bookkeeper to support the school’s financial operations. The Bookkeeper will maintain accurate financial records, process transactions, reconcile accounts, assist with accounts payable and receivable, and provide administrative support to the Director of Finance.

The ideal candidate will be organized, trustworthy, detail-oriented, and comfortable working independently while maintaining close communication with the Director of Finance and school leadership.

Essential ResponsibilitiesAccounting & Financial Records

• Maintain accurate and up-to-date financial records in the school’s accounting system.
• Record and categorize financial transactions in accordance with established accounting practices.
• Reconcile bank and credit card accounts on a regular basis.
• Assist with month-end and year-end closing procedures.
• Maintain organized and accurate financial documentation and supporting records.
• Assist with preparation of financial reports and schedules as requested.

Tuition & Financial Aid

• Assist with input of tuition and financial aid records in the school’s tuition management system and various spreadsheets.
• Record adjustments to tuition and financial aid as necessary.
• Maintain accurate and up-to-date detailed records in regards to each student’s financial obligation for tuition.

Accounts Payable & Receivable

• Process invoices and prepare payments for approval.
• Verify invoices for accuracy, appropriate coding, and required approvals.
• Assist with accounts receivable, including recording payments and maintaining accurate records.
• Monitor outstanding invoices and assist with follow-up as directed.
• Maintain vendor records and W-9 documentation.
• Record and reconcile school deposits.
• Assist with cash receipt tracking and documentation.
• Ensure financial transactions are properly documented and recorded.

Payroll & Employee Support

• Assist with payroll-related reporting and documentation as needed.
• Maintain appropriate payroll records and confidentiality.
• Provide information and documentation to the Director of Finance or outside payroll provider as requested.

Administrative & Financial Support

• Assist with annual audit preparation and provide requested documentation.
• Help maintain organized financial files for internal and external reporting.
• Assist with budget tracking and monitoring of departmental expenses.
• Support the Director of Finance with special financial projects and reporting.
• Perform other duties related to the school’s financial operations as assigned.

Confidentiality & Professional Expectations

• Maintain strict confidentiality regarding student, family, employee, donor, and school financial information.
• Exercise sound judgment when handling sensitive financial information.
• Follow Presentation Academy policies, procedures, and internal financial controls.
• Demonstrate professionalism and a commitment to the mission and values of Presentation Academy.
• Establish positive and professional working relationships with faculty, staff, vendors, families, and school leadership.

Qualifications

Required:

• Previous bookkeeping or accounting experience.
• Strong attention to detail and organizational skills.
• Ability to accurately manage financial information and meet deadlines.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to maintain confidentiality and exercise good judgment.
• Ability to work independently and manage multiple responsibilities.

Preferred:

• Experience working in a school, nonprofit, or similar organization.
• Experience with accounting software such as QuickBooks or Blackbaud.
• Associate or bachelor’s degree in accounting, finance, business, or a related field.

CONTACT

To apply for this position, please send a resume and cover letter to Vikki Kisling, Director of Finance (vkisling@ presentationacademy.org).

Work Location: In person