Bookkeeper

About the Role

Air Stream Mechanical, an HVAC/mechanical service company, is seeking a detail-oriented Bookkeeper to manage the day-to-day financial operations of our office. This role is critical to keeping our billing, payroll, and tax obligations accurate and on schedule, and works closely with the office manager and project management team to ensure financial follow-through on every job.

Responsibilities

• Oversee service call invoicing and manage accounts receivable, including proactive follow-up on outstanding balances
• Process employee payroll on a regular schedule
• Prepare and file quarterly 941 payroll tax forms
• Calculate and remit monthly sales tax
• Process accounts payable and vendor bill payments
• Reconcile bank and credit card statements monthly
• Track job costs by service call/project
• Maintain the general ledger and chart of accounts
• Prepare financial reports for ownership (P&L, cash flow, AR aging)
• Manage petty cash and employee expense reports
• Maintain employee payroll records (new hire paperwork, PTO tracking, garnishments if applicable)
• Prepare W-2s and 1099s at year-end and coordinate with the company's CPA/tax preparer
• Communicate regularly with the office manager and project managers on invoicing and job financial status

Loan & Credit Card Management

• Ensure all company loans, lines of credit, and credit card balances are paid on time — no exceptions
• Track payment due dates and amounts; flag any cash flow concerns to management proactively
• Reconcile credit card statements monthly and code expenses accurately

Qualifications

• 2+ years of bookkeeping experience (construction, HVAC, or field service industry preferred)
• Experience with AME accounting/bookkeeping software strongly preferred; general accounting software experience (e.g., QuickBooks) also valuable
• Experience with payroll processing and payroll software
• Strong Excel skills
• High level of accuracy
• Ability to handle confidential financial and payroll information with discretion
• Strong follow-through on accounts receivable and billing — a proactive, no-loose-ends approach to collections
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred (not required with equivalent experience)
• Strong organizational skills with attention to detail and the ability to manage multiple tasks efficiently

Join us as a bookkeeper and become an integral part of a dedicated team committed to organizational success. Your expertise will help us maintain transparency and achieve our mission-driven goals while supporting your professional growth in a dynamic work environment.

Pay: $16.00 - $18.00 per hour

Benefits:

• Paid time off

Work Location: In person