Bookkeeper

Job Overview
The Roeliff Jansen Community Library, in Copake, NY, is looking for an experienced part-time bookkeeper for approximately 6 hours one day per week. Knowledge of MS Office and QuickBooks as well as full accrual accounting are required. Experience with QuickBooks online and bookkeeping for non-profits helpful. The position reports to the Library Director and interfaces with the Treasurer and Development Committee Chair. Bookkeeper should be comfortable working independently. Nonprofit experience a plus.

Responsibilities

Weekly activities include:

• Entering all bills payable into QuickBooks
• Writing checks and posting electronic payments to pay the bills as well as entering these payments into QuickBooks
• Preparing checks and any cash for deposit
• Photocopying all donation and other checks
• Downloading payment information from PayPal and Square
• Entering into QuickBooks all deposit/income information
• Emailing deposit records to Treasurer, Director, Development Chair, etc.

Bi-weekly activities include:

• Processing payroll information for PayChex
• Verifying PayChex payroll payments

Monthly activities include:

• Printing bank statements and doing QuickBooks reconciliation
• Running preliminary and final monthly Board reports
• Verifying that PayChex has made payments to the IRS for IRS-941 payments

Quarterly activities include:

• Confirming that PayChex has filed IRS-941 report
• Confirm that PayChex has filed and paid NYS-45 report

Yearly activities include:

• Preparing for annual review or audit based on accountant’s list of requirements (statements needed, check copies, QuickBooks reports, etc.)
• Entering budget created by Director and Treasurer into QuickBooks.
• Confirm that PayChex has generated W-2s and 1099s

Other responsibilities include:

• Contact vendors with questions about payments.
• Set up new employees with PayChex
• Transfer funds between bank accounts as needed.
• Run special reports from QuickBooks when requested.
• Maintain files.
• Assist with Check-in/out at annual Gala.

Interested candidates, please submit a resume and cover letter explaining why you think you are a good fit for this position to Tamara Gaskell, Library Director, at [email protected]. Review of applications will begin on October 13.

Job Type: Part-time

Pay: $24.00 - $26.00 per hour

Expected hours: 8.0 – 10.0 per week

Benefits:

• Flexible schedule

Work Location: In person