Bookkeeper

Overview

Experienced Bookkeeper – QuickBooks & Square

We are seeking an experienced, dependable Bookkeeper to manage the day-to-day financial records for our retail garden shop.

This position requires hands-on QuickBooks experience as well as familiarity with Square POS. We are looking for someone who understands bookkeeping and accounting procedures and can keep our financial records accurate, organized, and up to date.

This is not an entry-level bookkeeping position. The ideal candidate should be comfortable working independently, identifying discrepancies, reconciling accounts, and helping us maintain an organized bookkeeping system.

Responsibilities

• Maintain accurate financial records in QuickBooks
• Work with sales and payment information from Square POS
• Reconcile bank accounts, credit cards, and Square deposits
• Verify that Square sales, fees, refunds, and deposits are recorded correctly
• Enter and categorize expenses and purchases
• Manage accounts payable and vendor bills
• Track payments and outstanding balances as needed
• Maintain organized vendor and financial records
• Review transactions for errors or discrepancies
• Assist with month-end bookkeeping and reconciliations
• Prepare financial reports for the owner
• Maintain accurate records for the accountant/tax preparer
• Help establish and maintain good bookkeeping and financial-control procedures
• Communicate clearly with the owner regarding financial questions, discrepancies, or concerns

Required Qualifications

• Previous professional bookkeeping experience
• Strong working knowledge of QuickBooks
• Experience reconciling bank and credit card accounts
• Understanding of accounts payable, expenses, deposits, and general bookkeeping procedures
• Ability to read and understand basic financial reports
• Strong attention to detail and accuracy
• Excellent organizational skills
• Ability to work independently and meet deadlines
• Comfortable working with computers, spreadsheets, and financial software
• Trustworthy and able to handle confidential financial information

Preferred Qualifications

• Experience using Square POS
• Bookkeeping experience for a retail business
• Experience reconciling POS sales and deposits with QuickBooks and bank statements
• Experience working with inventory-related purchases and vendor invoices
• Experience preparing books for an outside accountant or CPA
• Experience troubleshooting bookkeeping discrepancies and cleaning up inaccurate records

What We Are Looking For

We need someone who takes ownership of the bookkeeping process rather than simply entering transactions.

The right person will be able to review our records, recognize when something does not look correct, research discrepancies, and make sure our books remain accurate and organized.

Accuracy, reliability, confidentiality, and attention to detail are extremely important for this position.

Work Location: In person