Bookkeeper

RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO)

Accounts Payables (AP)

• Manage invoice processing, payment requests, monthly missions, and other AP activities.
• Review and correct expense coding to ensure proper campus, department, and general ledger account assignments
• Monitor approvals, resolve discrepancies, and communicate with vendors, approvers, and staff to ensure timely processing.
• Ensure compliance with AP policies, procedures, and internal controls

Maintain Contribution Records

• Enter, review, and finalize contribution batches accurately
• Research and resolve contribution discrepancies
• Respond to contributor questions and maintain accurate, confidential giving records

Corporate Credit Cards

• Review Ramp transactions and reimbursements for accurate coding, supporting documentation, and policy compliance
• Follow up on missing receipts, discrepancies, and outstanding approvals

Bank Reconciliations and General Ledger

• Complete monthly bank reconciliations in Sage Intacct and resolve outstanding discrepancies
• Prepare and record month-end adjusting journal entries with appropriate supporting documentation
• Review general ledger activity for accuracy and assist with month-end close

Financial Reporting and Budget Monitoring

• Prepare weekly management reports for the Senior Leadership Team
• Distribute monthly budget-to-actual reports to departments and assist with variance research
• Support management with financial reporting and analysis as needed
• Prepare year-end audit schedules, reconciliations and supporting documentation

Fixed Assets and Construction in Progress

• Maintain fixed asset and CIP records and reconcile subledgers to the general ledger
• Track project expenditures, review cost classifications, and assist with project closeouts and asset transfers.

Banking

• Participate in weekly physical offering collections and follow established cash-handling procedures.
• Prepare and document deposits and complete in-person banking activities as needed.

Systems and Process Improvement

• Assist with special projects and the implementation of new accounting systems and software.
• Use Sage Intacct, Ramp, Excel, and other financial tools to improve accuracy and efficiency.
• Leverage approved AI tools to streamline processes while protecting confidential information.

General Responsibilities

• Cross-train new hires and provide backup support for other Finance Department functions.
• Manage assigned responsibilities independently and meet established deadlines.
• Maintain confidentiality and perform other duties and special projects as assigned.

COMPETENCIES

Behavioral Competencies

• Proficient verbal and written communication
• Adaptable
• Trustworthy and accountable
• Composure
• Flexibility
• Self-motivated
• Integrity and trust
• Humility

Victory Church Values

• Courageous
• Humble
• Empowering
• Connected
• Kind

SKILLS / QUALIFICATIONS

WORK EXPERIENCE REQUIREMENTS

• 2+ years in a full time Bookkeeper role and/or Bookkeeper Certification
• Previous experience using accounting software

COMPUTER / SOFTWARE EXPERIENCE REQUIREMENTS

• Proficient in Microsoft 365 applications
• Proficiency in Microsoft Excel
• Ramp experience a plus
• Sage Intacct experience a plus
• Knowledgeable in utilizing AI tools

PURPOSE

Perform daily Finance Department functions including accounts payables, contributions input, and credit card report processing. Assist in the completion of the finance department month-end close.