Bookkeeper

Company Overview

Retail Data Systems (RDS) is a leading provider of Point Of Sale (POS) hardware and software solutions across North America. Established in 1950, RDS operates numerous offices nationwide, delivering comprehensive POS products and support services to a diverse range of clients, including grocery stores and retail chains.

Job Summary

We are seeking a motivated and detail-oriented Bookkeeper to join our dynamic team. In this vital role, you will manage accurate financial record-keeping, ensure compliance with accounting standards, and support the financial health of our organization. Your expertise will help maintain precise financial data, facilitate smooth operations, and contribute to our ongoing success.

Duties

Invoicing

• Invoice product sales, supply sales and billable services

Maintenance & Subscription Contracts

• Set up new contracts in Passport recurring billing, and update them as needed
• Start and stop subscriptions, and watch for billing changes
• Make sure subscription billing is accurate and on time
• Keep customer files and help desk records current, including each account’s coverage status
• Track warranties
• Build a monthly contract report for the corporate office

Accounts Receivable

• Post and deposit incoming payments
• Set up, run and maintain weekly and monthly ACH transactions
• Review the GL report for accuracy and correct any errors
• Complete month-end procedures for the corporate office

Collections

• Review accounts monthly for past-due balances
• Build and follow a collections process, contacting customers by phone, email and letter
• Set up repayment plans for customers facing financial hardship
• Monitor high-risk accounts and stay in regular contact with them
• Adjust account terms when needed
• Suspend or end service for accounts that don’t pay

Other

• Handle other administrative tasks as they come up

What We’re Looking For

• [3+ years of experience in billing, accounts receivable or collections]
• Strong attention to detail and accuracy
• Comfortable talking with customers about past-due balances, professionally and with empathy
• Organized and able to meet monthly deadlines
• [Experience with Passport, QuickBooks or a similar accounting/billing system is a plus]
• [Proficiency in Microsoft Excel]
• Bill maintenance and subscription contracts
• Review existing accounts to confirm customers are charged according to current pricing

Experience

• Proven bookkeeping experience with a strong understanding of double-entry bookkeeping principles.
• Proficiency in accounting software such as QuickBooks (including QuickBooks Online), Xero, Sage, or similar platforms.
• Familiarity with governmental accounting standards and non-profit accounting practices is a plus.
• Experience with payroll processing, tax preparation, and government reporting requirements.
• Strong knowledge of financial concepts including debits & credits, journal entries, general ledger reconciliation, and account analysis.
• Ability to work efficiently with spreadsheets and perform 10-key typing accurately.
• Prior experience in public accounting or corporate accounting environments is highly desirable.

This is a unique position as it allows you to work from home a lot of days. The days that are needed in the office are to just deposit checks and learn what is all going on. Join us to be part of a vibrant team that values precision, accountability, and continuous improvement!

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Paid training

Work Location: Hybrid remote in Sioux Falls, SD 57104