Bookkeeper

Kiddies Playgroup Management operates multiple franchised Kiddie Academy Educational Childcare Learning Center locations in Chicagoland. We are passionate leaders in Early Childhood Education.

We are seeking an organized, detail-oriented Child Care Bookkeeper & Procare Administrator to manage our daily financial operations and student information platform. In this role, you will be the absolute expert on our Procare Child Care Management Software, utilizing it to handle everything from attendance-linked ledger changes to tuition billing. Your core focus will be reconciling daily sales, managing accounts receivable (A/R), and executing general bookkeeping and reconciliation responsibilities to ensure our centers runs with flawless financial accuracy.

Key Responsibilities

Procare System Management

• Maintain and update the Procare Software platform, including student rosters, family profiles, schedules, and tuition rates.
• Act as the internal expert for troubleshooting, staff training, and maximizing Procare features.
• Generate and analyze weekly/monthly Procare reports for management review.

Sales Reconciliation & Revenue Tracking

• Reconcile daily sales, co-pays, state subsidies, and multi-method payments against bank deposits.
• Audit system ledger data against actual classroom attendance records to ensure exact billing accuracy.
• Track, deposit, and process cash, checks, credit cards, and automated clearing house (ACH) transactions.

Accounts Receivable (A/R) & Tuition Management

• Generate and send accurate AR Reports to School Management.
• Actively monitor aged receivables and follow up on overdue balances.
• Set up, manage, and audit payment plans or automated billing schedules for families.
• Address and resolve any billing discrepancies.

General Bookkeeping & Administration

• Assist with bookkeeping, reporting and reconciliation items.

Skills & Qualifications

• Software Experience: Advanced, hands-on proficiency with Procare is preferred. Complementary experience with accounting systems like QuickBooks is beneficial.
• Bookkeeping Expertise: Minimum of 2–3 years of proven experience in accounts receivable, sales reconciliation, and general ledger maintenance.
• Industry Knowledge: Previous experience working in a childcare center, preschool, or tuition-based educational environment is a significant plus.
• Core Competencies: Elite attention to detail, strong mathematical skills, and the capacity to handle sensitive financial and personal family data with total discretion.
• Communication: Excellent verbal and written communication skills for managing parent inquiries regarding tuition.

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person