Bookkeeper

FLSA Designation: Full-Time, Non-Exempt
Reports to: Pastor and Operations Manager

POSITION SUMMARY:
The parish bookkeeper’s main responsibility is to post transactions and maintain records for the parish necessary for proper accounting according to generally accepted accounting practices for religious corporations.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Recognize and support the mission, policies and practices of the Catholic Church and Diocese of Boise.
• Ability to follow established parish policies in all areas, including finance, personnel, facility use, and work schedules.
• Work with professionals and volunteers for the welfare and growth of the parish community.
• Be aware of Federal, State, Diocesan and parish policies related to moral and ethical employee standards, including but not limited to those relating to vulnerable adults, youth, child protection, and sexual harassment. Ensure compliance with these laws and policies
• Ability to work cooperatively with other staff, volunteers and parishioners.
• Demonstrates the ability to listen well and communicate clearly, strong written and verbal communication skills.
• Accepts direction and feedback on job performance from supervisor.
• Ability to manage multiple tasks and use good judgment to set priorities. Plan work to accomplish required tasks.
• Ability to recognize potentially unsafe situations and respond appropriately and quickly.
• Ability to remain positive and courteous, even in stressful situations.
• Ability to use appropriate means of communication for the workplace effectively: email, voicemail, etc.
• Ability to learn new accounting requirements and software system changes as needed.
• Ability to maintain professional standards of confidentiality.
• Ability to complete diocesan safe environment training and pass a criminal background check.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain all accounting functions for the parish in coordination with the Diocese.
• Responsible for Accounts Payable, Accounts Receivable, Contributions and prepare bank deposits.
• Oversee collections and fundraising.
• Maintain general ledger, prepare and post journal entries for month end and year end reporting.
• Input and track parishioner financial pledges and gifts.
• Maintain the chart of accounts.
• Work with software technical support as required.
• Ensure that parish financial controls are followed.
• Enter accounts payable, process check runs, get proper signatures and prepare payables for mailing.
• Maintain purchase orders.
• Prepare non-offertory bank deposits.
• Maintain Accounts Receivable: Post payments, send monthly statements.
• Update Excel spreadsheet for weekly contributions.
• Verify contributions from weekly deposit are entered, assisting when necessary.
• Prepare 1099’s and any other required regulatory reports for independent contractors and raffle winners at year end. Submit 1096.
• Properly allocate income and expenses for all departments.
• Reconcile all bank accounts monthly.
• Understand and report tax collected on a quarterly basis.
• Become a local expert on Power Church software.
• Set up and enter all pledge information for the church.
• Track Fall Festival and other fundraising events income and expenses.
• Monitor actual results against the budget and raise concerns about variances as appropriate.
• Maintain all required financial records/files. The responsibilities listed above are representative of the position and are not intended to be all-inclusive.
• Send year end contribution statements.
• Maintain records retention as stated by Diocesan requirements.
• Speak and act in a manner appropriate for a Catholic parish.
• Perform other duties as assigned.

QUALIFICATIONS:
Education and Experience

• High school diploma or equivalent required, associate’s degree or higher in Finance or Accounting preferred.
• Experience working in an accounting field required.
• Ten Key by touch.

Essential Physical Abilities

• Ability to perform essential duties without endangering self or other employees.
• Motor skills needed for equipment operation and general office duties.
• Sufficient personal mobility, agility, strength, and physical reflexes, with or without reasonable accommodation, which permits the employee to move or traverse in an office environment for an extended period of time, operate office equipment, to reach, stoop, bend, and stretch in filing materials, lift up to 25 pounds, and work in a general office environment.
• Detects objects to identify proximity, depth and/or color and ability to comprehend and/or perform duties prescribed.
• Converse with others to express oneself and/or exchange information.

Additional Qualifications

• Roman Catholic preferred.
• Have a positive attitude toward the Catholic Church and strong commitment to the Catholic Church and its mission.
• Strong ethical values; known for honesty and integrity, especially in matters of confidence.
• Ability to utilize technology relative to the requirements of the position.

DISCLAIMER The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Job Application

To apply, please submit:
● Resume
● Completed Diocesan Application
Visit www.ifcatholics.net/employment for application.

The completed information can be emailed to [email protected] or
hand delivered to the parish office front desk.

Benefits:

• 403(b)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person