Bookkeeper

Broadway Area Community Development Corporation (Broadway Area CDC) is seeking a detail-oriented, organized, and dependable Bookkeeper to support the organization's financial operations. The Bookkeeper will maintain accurate financial records, process accounts payable and receivable, reconcile bank accounts, monitor expenses, and assist with financial reporting and budgeting.

The ideal candidate will have experience in bookkeeping or accounting, preferably within a nonprofit organization, and an understanding of nonprofit financial practices, grant accounting, and restricted funds. This position plays an important role in supporting the organization's financial accountability, transparency, and mission of serving the community.

Essential Duties and Responsibilities

Financial Recordkeeping

• Maintain accurate and up-to-date financial records using accounting software and established bookkeeping procedures.
• Record daily financial transactions, including deposits, payments, receipts, and journal entries.
• Maintain the general ledger and organize financial documentation.
• Reconcile bank accounts, credit cards, and other financial accounts monthly.
• Monitor and categorize income and expenses according to the organization's chart of accounts.

Accounts Payable and Receivable

• Process vendor invoices, expense reimbursements, and payments in a timely manner.
• Prepare and track accounts payable and accounts receivable.
• Maintain vendor records and supporting documentation.
• Monitor incoming payments, donations, program revenue, and other organizational receipts.
• Assist with invoicing, payment follow-up, and deposit preparation as needed.

Nonprofit Financial Management

• Track grant funding, program expenses, and restricted and unrestricted funds in accordance with grant requirements and organizational policies.
• Maintain accurate financial records for grants, contracts, donations, and community development programs.
• Assist with preparing grant expenditure reports and financial documentation required by funders.
• Monitor expenses against approved budgets and identify discrepancies for management review.
• Support the proper allocation of expenses across programs, projects, and funding sources.

Financial Reporting and Budget Support

• Prepare monthly financial reports, including income and expense summaries, account reconciliations, and budget-to-actual reports.
• Assist with preparing annual budgets and periodic financial forecasts.
• Provide financial records and supporting schedules to the Executive Director, management, and external accounting professionals.
• Assist with month-end and year-end closing procedures.
• Help prepare documentation for annual financial reviews, audits, and tax filings.

Compliance and Administrative Support

• Maintain organized financial files, receipts, invoices, contracts, and other supporting documents.
• Protect confidential financial and donor information.
• Follow internal financial controls, approval procedures, and record-retention policies.
• Assist with payroll processing and related recordkeeping, if assigned.
• Support other administrative and financial duties as needed.

Qualifications and Requirements

• High school diploma or equivalent required; an associate degree in accounting, bookkeeping, or finance is required.
• Two or more years of bookkeeping, accounting, or related financial experience preferred.
• Experience working with a nonprofit organization is a plus.
• Familiarity with accounting software, such as QuickBooks, and Microsoft Excel or Google Sheets.
• Knowledge of bank reconciliations, general ledger maintenance, accounts payable, and accounts receivable.
• Understanding of nonprofit fund accounting, grant tracking, and restricted funds preferred.
• Strong attention to detail, accuracy, organization, and time management.
• Ability to maintain confidentiality and handle sensitive financial information.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with organizational leadership and staff.

Core Competencies

The successful candidate will demonstrate:

• Integrity: Maintains ethical standards and safeguards confidential information.
• Accuracy: Ensures financial transactions and reports are complete and reliable.
• Organization: Maintains orderly records and meets reporting deadlines.
• Accountability: Follows established procedures and promptly communicates discrepancies.
• Communication: Works effectively with staff, vendors, funders, and accounting professionals.
• Mission Alignment: Demonstrates an interest in supporting nonprofit and community development initiatives.

Work Environment

The bookkeeper will work closely with the Executive Director, program staff, vendors, and external accounting professionals. The position requires regular use of accounting software, spreadsheets, and electronic financial records.

Work Location: In person