Bookkeeper

SDHS is seeking a Bookkeeper that serves as the primary financial support to the Chief Financial Officer (CFO) and is the coordinator for financial operations for Southern Dominion Health Systems, Inc. activities. Under the direction of the CFO, the Bookkeeper executes financial procedures. The Bookkeeper is directly accountable for the functions of the accounts receivable, accounts payable, and other operations as may be necessary.

Specific Duties and Responsibilities:

1. Types and prepares financial correspondence, reports, schedules, and other documentation for the Chief Financial Officer (CFO) and executive leadership.

2. Performs accounting and bookkeeping functions as directed by the CFO, including deposits, mail logs, electronic funds transfers (EFTs), check preparation, and other financial transactions.

3. Prepares, reviews, and analyzes monthly financial statements and management reports for accuracy, completeness, and timely submission to the CFO, executive leadership, and Board of Directors.

4. Assists with financial analysis, including budget-to-actual comparisons, budget variances, financial trends, and significant changes in revenue and expenses.

5. Assists leadership with financial forecasting, budgeting, cash-flow monitoring, and financial planning.

6. Coordinates the tracking of organizational cash flow, program transfers, program-generated revenues, and other financial activity.

7. Performs HRSA drawdowns and maintains appropriate supporting documentation as assigned.

8. Maintains accounts payable records in QuickBooks or other accounting software and ensures invoices are properly documented, coded, approved, and recorded.

9. Reviews payment activity and maintains appropriate controls over organizational expenditures.

10. Ensures vendor accounts, outstanding obligations, and payment records are accurate, current, and properly reconciled.

11. Responds to vendor inquiries, correspondence, and telephone requests in a timely and professional manner and serves as a primary contact for financial-related questions from employees and outside vendors.

12. Ensures check stubs and payment records contain appropriate supporting documentation, including invoices, receipts, packing slips, and required approvals.

13. Maintains financial and Accounts Payable files to ensure completeness, accuracy, proper documentation, and compliance with established record-retention requirements.

14. Monitors accounts receivable balances and maintains accurate records and supporting documentation.

15. Posts, records, and reconciles payments received from patients, insurance companies, third-party payers, grants, and other sources as applicable.

16. Reviews outstanding receivables, follows up on unpaid or past-due accounts, and assists with collection activities in accordance with SDHS policies and procedures.

17. Prepares and maintains accounts receivable aging reports and researches payment discrepancies, unidentified payments, and account variances.

18. Communicates with internal departments regarding billing, payment, account, and financial discrepancies and works cooperatively with HR, billing, clinical, administrative, and management staff to resolve financial issues.

19. Receives, records, and reconciles cash, checks, electronic payments, and other forms of payment in accordance with established internal controls.

20. Prepares daily deposits and ensures all receipts are properly recorded, reconciled, and deposited in accordance with established procedures.

21. Reconciles cash receipts and deposits to accounting records and promptly reports discrepancies to the appropriate supervisor.

22. Prepares and/or maintains bank reconciliation documentation for all organizational bank accounts on a monthly basis.

23. Reviews bank reconciliations and investigates unusual, outstanding, or unresolved differences.

24. Ensures financial discrepancies are promptly identified, documented, investigated, and reported to the appropriate supervisor or executive leadership.

25. Maintains and strengthens internal controls designed to prevent errors, fraud, misuse of funds, and unauthorized transactions.

26. Ensures appropriate documentation, approvals, segregation of duties, and established internal controls are followed for financial transactions.

27. Safeguards organizational assets and confidential financial, employee, patient, and organizational information.

28. Tracks grant funding, restricted funds, and program-related financial activity and assists with required grant financial reporting, including Pharmacy GA Funding and other programs as assigned.

29. Participates in annual financial audits, financial reviews, grant reporting, and other requests for financial documentation.

30. Maintains compliance with applicable federal, state, regulatory, HRSA, accounting, and SDHS requirements, policies, and procedures.

31. Assists with stamping outgoing mail, visiting the post office, and distributing incoming mail as needed.

32. Provides timely and professional communication regarding financial matters and maintains effective working relationships with internal and external stakeholders.

33. Performs other duties, responsibilities, and special projects as assigned by the CFO or other authorized leadership.

Qualifications

1. High school diploma or equivalent required.

2. Associate degree in Accounting, Finance, Business Administration, or a related field preferred.

3. Minimum of 5 years of bookkeeping, accounting, accounts receivable, or related experience.

4. The ability to communicate effectively in person and on the telephone with other staff, the public, the patients, and the Board of Directors of SDHS

5. Experience with accounting software and Microsoft Office, particularly Excel.

6. Strong mathematical and analytical skills.

7. Excellent attention to detail and accuracy.

8. Ability to maintain confidential information.

9. Ability to prioritize multiple tasks and meet deadlines.

10. Strong organizational and communication skills.

11. Demonstrated reliability, professionalism, and integrity.

12. Cross trains with other positions, as appropriate.

Pay: $25.00 - $34.00 per hour

Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan

Work Location: In person