Bookkeeper

Bookkeeper

Department: Finance & Administration

Work Model: Remote

Position Type: Full-Time

Position Summary

The Bookkeeper will be responsible for maintaining accurate financial records, processing routine financial transactions, reconciling accounts, tracking expenses, and assisting with financial reporting. The ideal candidate has hands-on bookkeeping experience, strong organizational skills, and the ability to work independently in a remote environment.

Experience working with a U.S.-based company or law firm is preferred.

Key Responsibilities

Bookkeeping & Financial Records

· Maintain accurate and up-to-date financial records.

· Record daily financial transactions, including income, expenses, payments, and deposits.

· Categorize transactions and maintain organized accounting documentation.

· Manage accounts payable and accounts receivable, including invoices, bills, and payment tracking.

· Reconcile bank accounts, credit cards, and other financial accounts regularly.

· Identify discrepancies and investigate and resolve bookkeeping errors.

Financial Reporting & Expense Management

· Prepare monthly financial summaries and basic financial reports.

· Track operating expenses, recurring payments, and outstanding balances.

· Assist with budgeting, expense monitoring, and cash flow tracking.

· Maintain organized digital records, receipts, invoices, and supporting documentation.

· Provide accurate financial information to management to support decision-making.

Accounting Support & Compliance

· Assist with month-end and year-end closing activities.

· Support the preparation of financial records for tax filings and external accounting reviews.

· Coordinate with management, accountants, and other relevant parties regarding financial documentation.

· Maintain the confidentiality and security of sensitive financial information.

· Follow established accounting procedures and internal controls.

· If applicable, assist with law firm trust account records and reconciliations in accordance with firm procedures and relevant requirements.

Administrative & Operational Support

· Maintain and improve bookkeeping processes and documentation.

· Monitor pending payments and follow up on outstanding invoices.

· Support other finance-related administrative tasks as needed.

· Communicate financial updates and potential discrepancies promptly to management.

Required Qualifications

· Proven experience in bookkeeping, accounting support, or a similar role.

· Working knowledge of basic accounting principles and financial recordkeeping.

· Experience with bank and credit card reconciliations.

· Familiarity with accounts payable, accounts receivable, invoicing, and expense tracking.

· Proficiency with accounting software, preferably QuickBooks Online or a comparable platform.

· Strong attention to detail, accuracy, and organizational skills.

· Ability to manage multiple priorities and meet deadlines.

· Proficiency in Microsoft Excel or Google Sheets.

· Strong written and verbal communication skills.

· Ability to work independently and maintain confidentiality in a remote environment.

Preferred Qualifications

· Experience supporting a U.S.-based company.

· Previous experience in a law firm or professional services environment.

· Familiarity with law firm trust accounting, client funds, or IOLTA accounts, if applicable.

· Experience supporting month-end closing and financial reporting.

· Familiarity with U.S. tax documentation and coordination with external accountants.

· Experience working with cloud-based accounting and document management systems.

Key Competencies

· Ownership: Takes responsibility for assigned tasks and follows through without constant supervision.

· Attention to Detail: Maintains accurate records and identifies discrepancies proactively.

· Integrity: Handles financial information responsibly and confidentially.

· Proactivity: Identifies opportunities to improve processes and prevent errors.

· Teamwork: Communicates effectively and collaborates with management and colleagues.

· Growth Mindset: Learns new tools and procedures and adapts to changing business needs.

What Success Looks Like

· Financial transactions are recorded accurately and consistently.

· Bank and credit card reconciliations are completed on schedule.

· Invoices, payments, and expenses are properly documented and tracked.

· Financial reports and records are organized and available when needed.

· Discrepancies are identified, communicated, and resolved promptly.

· Management receives reliable financial information to support operational decisions.

Lugar de trabajo: Empleo remoto