Bookkeeper

Johnson & Hellekson Real Estate, LLC

Position: Full-Time | In-Office
Compensation: $60,000/yr+ depending on experience

Position Summary

Johnson & Hellekson Real Estate, LLC is seeking an experienced, detail-oriented bookkeeper to manage the day-to-day accounting operations of our established property management company.

Our company manages approximately 1,000 residential rental units across 50 portfolios with multiple ownership groups.

The ideal candidate will have strong bookkeeping experience, excellent organizational and communication skills, and the ability to independently manage a high volume of financial transactions while consistently meeting deadlines.

Primary Responsibilities Accounts Receivable and Rent Collection

• Oversee the collection and accurate posting of monthly rental payments and other tenant charges.
• Receive, process, and post tenant payments, including checks, electronic payments, and other approved payment methods.
• Prepare and make bank deposits, ensuring funds are deposited accurately and promptly.
• Monitor tenant accounts for unpaid rent, outstanding balances, and delinquent charges.
• Contact tenants regarding past-due balances and coordinate collection efforts with property management staff.
• Prepare and distribute delinquency reports and payment reminders.
• Review tenant ledgers and research discrepancies, misapplied payments, and outstanding credits.
• Process rent adjustments, credits, late fees, and other approved tenant account charges.
• Reconcile rental receipts and deposits with AppFolio accounting records.
• Maintain accurate and organized documentation of tenant payments and collection activities.

Accounts Payable

• Receive, review, code, and enter approximately 500 vendor invoices monthly.
• Ensure expenses are accurately allocated to the appropriate properties and general ledger accounts.
• Process approximately 500 vendor payments monthly, including preparation of checks and electronic payments.
• Coordinate check signing, mailing, and payment processing.
• Maintain accurate vendor records and invoice documentation.
• Research and resolve vendor billing discrepancies.
• Monitor outstanding invoices and ensure timely payment of property expenses.
• Assist with implementing more efficient invoice processing and payment procedures.

Property Accounting and Bank Reconciliations

• Maintain accurate financial records using AppFolio property management software.
• Reconcile multiple bank accounts monthly.
• Reconcile accounts receivable, accounts payable, and general ledger activity as appropriate.
• Monitor property cash balances and outstanding financial obligations.
• Ensure accurate allocation of income and expenses among properties and ownership groups.
• Research and resolve accounting discrepancies.

Owner Reporting and Distributions

• Prepare monthly financial statements and operating reports for property owners.
• Calculate and process monthly owner distributions.
• Ensure timely and accurate reporting for approximately all clients
• Review property income, expenses, and available cash before processing distributions.
• Respond to owner accounting questions and research discrepancies.

General Accounting and Administration

• Maintain organized electronic accounting records.
• Assist with year-end reporting and provide information to outside accountants.
• Work closely with property managers and company management to resolve accounting matters.
• Identify opportunities to streamline accounting procedures and improve operational efficiency.
• Establish and maintain consistent monthly accounting schedules and deadlines.
• Maintain confidentiality of tenant, owner, and company financial information.

Qualifications

Required

• Minimum 3–5 years of bookkeeping or accounting experience.
• Strong accounts receivable and accounts payable experience.
• Experience with bank deposits, reconciliations, and collection procedures.
• Proficiency with accounting software and Microsoft Excel.
• Excellent organizational skills and attention to detail.
• Ability to independently manage a high volume of transactions.
• Strong communication, time management, and problem-solving skills.
• Ability to meet deadlines with minimal supervision.

Preferred

• Previous property management or real estate accounting experience.
• Experience using AppFolio property management software.
• Experience preparing financial reports for multiple property owners.
• Familiarity with Wisconsin rental collection and property management accounting practices.

Position Details

• Full-time position, generally 40 hours per week.
• Primarily in office
• Reports directly to company management.
• 401k, paid holidays, paid time off. Salary depending on qualifications and experience.

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid sick time
• Paid time off
• Paid training

Experience:

• Bookkeeping: 3 years (Required)

Ability to Commute:

• Watertown, WI 53094 (Required)

Work Location: In person