Bookkeeper

Reporting to the General Manager, this part-time 20hrs per week role will manage PetraClean’s day-to-day financial administration, ensuring accurate invoicing, timely payments, reliable payroll and up-to-date financial records. Maintain accurate financial information, complete reconciliations and prepare monthly management accounts to support informed business decisions.

Key Accountabilities of the Bookkeeper

1. Accounts Receivable & Invoicing

• Prepare and issue accurate customer invoices, including recurring contracts and additional works.
• Maintain customer billing records, rates and payment terms.
• Monitor outstanding accounts, follow up overdue payments and resolve billing discrepancies.
• Escalate overdue accounts and disputes where required.

2. Accounts Payable

• Process supplier invoices, verify supporting documentation and allocate expenses correctly.
• Reconcile supplier statements and resolve discrepancies.
• Prepare payment runs for management approval.
• Maintain accurate supplier records and payment information.

3. Payroll

• Process accurate and timely payroll using approved timesheets, pay rates and employment information.
• Calculate wages, allowances, deductions, leave and final payments.
• Investigate payroll discrepancies in consultation with Operations and People Capital.
• Maintain payroll records, reconciliations and reporting obligations.

4. Financial Records & Reconciliations

• Maintain accurate and current financial records within the accounting system.
• Complete bank, credit card and balance sheet reconciliations.
• Investigate discrepancies and ensure transactions are correctly recorded.
• Maintain appropriate supporting documentation and audit trails.

5. Month-End & Financial Reporting

• Complete month-end processing and prepare monthly management accounts, including profit and loss and balance sheet reports.
• Provide debtor, creditor, cash flow and budget variance information to management.
• Assist external accountants with statutory reporting, BAS and year-end requirements, as needed.

6. Financial Administration & Compliance

• Maintain confidentiality of financial, employee and customer information.
• Follow established financial procedures and approval processes.
• Monitor financial deadlines and escalate outstanding matters.
• Maintain organised financial records and support improvements to administrative processes.

Working Relationships & Authority

Work closely with the General Manager, People Capital/HR, Operations, Sales and Account Management and external accountants to ensure accurate financial processing. The Bookkeeper is responsible for day-to-day financial administration and reporting. Financial approvals, commercial decisions, employment conditions and specialist accounting matters remain with the relevant authorised personnel.

Skills & Experience

• Demonstrated bookkeeping experience across accounts receivable, accounts payable, payroll and reconciliations.
• Experience preparing monthly financial reports and management accounts.
• Proficiency in accounting software, payroll systems and Microsoft Excel.
• Strong attention to detail, organisation and ability to meet deadlines.
• Understanding of payroll obligations and financial record-keeping requirements.
• Ability to identify discrepancies, resolve issues and communicate effectively.
• Experience in a business with a large hourly paid workforce is desirable.

Working at PetraClean

At PetraClean, we pride ourselves on creating a positive, supportive and enjoyable workplace where everyone feels valued and part of the team.

We're a friendly, down-to-earth team that works hard, supports one another and enjoys what we do. We value open communication, teamwork and a willingness to help each other succeed.

If this sounds like the right role and the kind of workplace you'd enjoy being part of, we'd love to receive your application and hear from you!