Bookkeeper

Job Summary:

We are seeking an experienced, highly organized, dependable and detail-oriented Construction Bookkeeper to oversee the daily bookkeeping, administrative, and office operations of our construction company. The ideal candidate will have a strong background in construction accounting, job costing, accounts payable and receivable, payroll, subcontractor management, and general office administration. This position requires someone who can work independently, manage multiple responsibilities, anticipate the needs of the business, and keep both the financial and administrative sides of the company running efficiently. Naturally takes pride in keeping an office organized, understands the importance of accurate financial records, and is comfortable balancing bookkeeping responsibilities with a wide range of administrative duties.

The successful candidate will be responsible for maintaining accurate financial records, coordinating with vendors and subcontractors, supporting project managers and ownership, managing documentation, and ensuring that important deadlines, payments, paperwork, and office responsibilities are handled in a timely and organized manner. The ideal candidate will stay ahead of deadlines, maintain organized records, communicate effectively, and provide dependable support to management team.

This is an important position within the company, requiring someone who is comfortable taking ownership of their responsibilities, managing competing priorities, and helping ensure that both the financial and administrative operations of the business run smoothly and efficiently.

Key Responsibilities:

· Manage all day-to-day bookkeeping functions, including accounts payable, accounts receivable, invoicing, payment processing, expense tracking, reconciliations, sales taxes and general ledger maintenance.

· Perform construction job costing by accurately allocating labor, materials, subcontractor invoices, equipment expenses, and other project costs to the appropriate jobs and cost codes.

· Review project expenses, monitor budgets, track change orders, and assist management in identifying cost discrepancies or potential issues.

· Prepare customer invoices, progress billings, AIA billing applications when applicable, and follow up on outstanding receivables to ensure timely payment.

· Process vendor and subcontractor invoices, verify supporting documentation and approvals, reconcile statements, schedule payments, and maintain positive working relationships with vendors.

· Manage payroll processing, employee time records, overtime calculations, and job allocations. Assist with certified payroll and prevailing wage documentation when required.

· Maintain subcontractor files, including W-9 forms, certificates of insurance, lien waivers, contracts, payment records, and other required compliance documents. Monitor expiration dates and follow up to obtain updated paperwork.

· Reconcile bank accounts, credit cards, loans, and other financial accounts on a regular basis. Maintain organized records of company expenses, receipts, deposits, and transactions.

· Assist with monthly, quarterly, and year-end closing procedures, financial reporting, cash flow tracking, and preparation of documentation for the outside CPA.

· Maintain accurate and up-to-date electronic and physical filing systems for accounting records, contracts, purchase orders, invoices, employee records, insurance documents, permits, and project correspondence.

· Provide administrative support to ownership, project managers, and field personnel, including preparing documents, maintaining spreadsheets, updating project information, coordinating paperwork, and following up on outstanding items.

· Track project documentation and deadlines, ensuring that contracts, insurance certificates, permits, licenses, renewals, and other required records are current and properly filed.

· Assist with employee onboarding and offboarding paperwork, maintain personnel files, collect required employment documentation, and coordinate administrative details related to employee records.

· Coordinate office supplies, equipment orders, deliveries, and general office needs to ensure the smooth operation of the business.

· Assist with scheduling meetings, coordinating appointments, organizing calendars, and communicating important dates or deadlines to management and project teams.

· Maintain spreadsheets and tracking logs for project costs, vendor payments, customer invoices, subcontractor compliance, equipment expenses, and other company activities.

· Follow up with project managers and field personnel to obtain missing receipts, timesheets, invoices, approvals, and other documentation needed for accurate bookkeeping and project reporting.

· Help monitor outstanding purchase orders, unpaid invoices, customer deposits, retainage, and upcoming financial obligations.

· Maintain confidentiality of sensitive financial, payroll, employee, and company information.

· Identify opportunities to improve bookkeeping procedures, filing systems, administrative workflows, and overall office efficiency.

· Perform additional bookkeeping and administrative duties as needed to support the daily operations of the company.

Requirements:

· Minimum of 3–5 years of bookkeeping experience, preferably with a general contractor, construction company, or subcontractor.

· Strong knowledge of construction accounting, job costing, accounts payable and receivable, payroll, and financial recordkeeping.

· Experience with QuickBooks or other construction accounting software and proficiency in Microsoft Excel, Word, Outlook, and other standard office applications.

· Familiarity with construction billing, subcontractor payments, retainage, change orders, purchase orders, lien waivers, and certificates of insurance.

· Strong administrative and organizational skills, with the ability to manage multiple projects and responsibilities simultaneously.

· Excellent written and verbal communication skills and the ability to communicate professionally with employees, customers, vendors, subcontractors, and management.

· Ability to prioritize tasks, meet deadlines, solve problems, and follow through on responsibilities without constant supervision.

· High level of accuracy, attention to detail, accountability, and discretion when handling confidential information.

· A proactive, dependable, and professional approach to managing daily responsibilities in a busy construction office.

· Notary Public a plus

What We Offer:

· 50+ year family owned business with strong work life balance culture

· Competitive compensation package commensurate with experience

· Performance-based bonuses

· Opportunities for professional growth and advancement

Pay: $27.00 - $29.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) 3% Match
• Health insurance
• Paid time off
• Retirement plan

Education:

• High school or equivalent (Required)

Experience:

• Bookkeeping: 3 years (Required)
• QuickBooks: 2 years (Required)

Work Location: In person