Bookkeeper (Freelance)

Job Summary:

We are looking for a detail-oriented and reliable Freelance Bookkeeper to support our finance operations. This role is ideal for someone experienced in Xero, accounts payable/receivable, and working within a fast-paced service-based business. You will work closely with our Finance, Operations, Sales, and HR teams to ensure accurate financial records, timely payments, and proper documentation.

Key Responsibilities:

1. Accounts Payable (AP)

• Process approximately 60–70 transactions monthly (excluding payroll)

• Prepare payments for approval via online banking platforms

• Review and validate payment details based on:

  • Vendor invoices
  • Client quotations/invoices
  • Internal master spreadsheet from Operations

• Ensure accuracy of Cost of Service (COS) transactions aligned with client billing and margins

• Coordinate discrepancies with:

  • Operations team (vendor-related)
  • Sales/Account Managers (client-related)

• Record all AP transactions in Xero

2. Accounts Receivable (AR)

• Issue approximately 10–15 invoices monthly via Xero

• Export and share invoices with Sales/Account Management teams

• Follow up proactively for missing or incomplete billing information

• Monitor incoming payments via bank notifications

• Update:

  • Xero records
  • Internal cash flow tracking sheet

• Conduct bi-weekly check-ins with Sales/Account Managers for:

  • Unbilled projects tracking
  • Revenue visibility

3. Credit Card & Reimbursements

• Download monthly credit card statements from online portals
• Categorize expenses according to Xero chart of accounts
• Prepare and submit expense summary to COO for review
• Record all expenses in Xero with complete documentation
• Process and record staff reimbursements (minimal volume)

4. GST & Tax Support

• Coordinate with outsourced Singapore tax provider for GST filings
• Provide required documentation and financial data upon request
• (Optional / Nice to Have): Ability to independently prepare and submit GST to Inland Revenue Authority of Singapore

5. Communication & Collaboration

• Attend weekly 1-hour finance meeting with Finance Team and COO

• Respond to ad hoc finance-related queries across:

  • Finance
  • Sales/Account Management
  • Operations

• Support urgent payment processing via internal communication channels

Qualifications:

• Proven experience as a Bookkeeper or similar role

• Strong working knowledge of Xero

• Experience handling AP/AR in a service-based or agency environment is highly preferred

• Strong attention to detail and reconciliation skills

• Ability to manage multiple stakeholders and follow up proactively

• Familiarity with Singapore GST processes is a plus

• Comfortable working remotely and communicating across teams