Bookkeeper/ Office Administrator

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Office Administrator to join our team. This vital role combines the essential functions of managing accurate financial records with overseeing daily office operations. If you thrive in a fast-paced environment, possess strong accounting skills, and enjoy multitasking with enthusiasm, this is the perfect opportunity to make a meaningful impact!

Duties

• Process and record payments for subcontractors and vendors, maintaining accurate financial records and preparing routine accounting reports
• Update, maintain, and distribute excel documents (G702 & G703) for bi-weekly bank requisition meetings
• File and maintain project specific documents, such as TRs, Permits, Controlled Inspections, Minute Meetings, Punch lists, Lien Waivers, etc.
• Administer and file subcontractor onboarding documents, ensuring compliance with city agency requirements, MWBE implementation plans, Insurance requirements, etc.
• Perform ad-hoc construction-related office duties as assigned

Experience

• Proven experience as a Bookkeeper or Office Administrator with a strong background in QuickBooks
• Familiarity with public accounting principles and financial software tools such as spreadsheets (Excel or Google Sheets) for data analysis and report writing.
• Hands-on experience with accounts payable/receivable management
• Excellent organizational skills combined with the ability to prioritize tasks efficiently in a busy office environment.

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person