Bookkeeper / Office Manager

We are seeking a dependable, detail-oriented Bookkeeper / Office Manager to handle day-to-day bookkeeping and administrative responsibilities for our company. This position requires someone who is organized, comfortable working independently, and able to keep both the financial records and daily office operations running smoothly.

Responsibilities

• Maintain accurate and organized company books and financial records
• Use QuickBooks for day-to-day bookkeeping and accounting tasks
• Prepare and send invoices for completed jobs
• Track outstanding invoices and customer payments
• Record payments, deposits, expenses, and other transactions
• Manage Accounts Payable and Accounts Receivable
• Review and pay vendor bills
• Process and maintain payroll records
• Reconcile bank and credit card accounts
• Maintain vendor and customer records
• Communicate professionally with customers, vendors, employees, and management
• Follow up with customers regarding billing or account questions
• Organize receipts, invoices, statements, and supporting documentation
• Assist with employee paperwork and general recordkeeping
• Maintain organized digital and physical files
• Handle routine office correspondence, phone calls, emails, and administrative tasks
• Assist management with reports, documentation, and other office needs
• Work with the company's CPA/accountant as needed
• Identify discrepancies or missing information and follow through until they are resolved

Qualifications

• QuickBooks knowledge required
• Previous bookkeeping experience strongly preferred
• Experience with payroll, invoicing, Accounts Payable, and Accounts Receivable preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Comfortable communicating with customers and vendors by phone and email
• Ability to prioritize tasks and work independently
• Dependable and able to handle confidential company and employee information appropriately
• Basic proficiency with computers, email, Microsoft Office/Excel, and general office software

Ideal Candidate

We are looking for someone who takes ownership of their work and can keep an office organized without needing constant direction. The right person will be comfortable handling everything from invoicing completed jobs and paying bills to payroll, bookkeeping, customer communication, and general office administration.

This is an important role within the company, and we are looking for someone dependable who can become familiar with our operations and help keep the administrative and financial side of the business running efficiently.

Pay: $28.07 - $33.80 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching

Work Location: In person