Bookkeeper Office Manager

Job Summary

The Cathedral of the Madeleine is seeking a detail-oriented, service-minded Bookkeeper & Office Manager to oversee the Cathedral’s daily bookkeeping, financial administration, and front-office operations. This hands-on role manages payroll, financial records, and reporting while supervising reception staff and establishing reliable systems for parishioner and sacramental records. Above all, this position approaches administration as ministry, ensuring accurate records, responsible stewardship, and a welcoming experience for all who come to the Cathedral.

ESSENTIAL RESPONSIBILITIES:

Finance & Bookkeeping

• Manage daily bookkeeping, payroll, benefits administration, accounts payable and receivable, and employee financial records.
• Maintain vendor and contractor relationships, ensuring accurate records and timely payment of expenses.
• Oversee weekly offertory counting, reconciliation, and deposits, ensuring appropriate internal controls and compliance with segregation of duties requirements.
• Maintain accurate financial records and reconciliations, supporting budgeting, audits, and financial planning.
• Prepare regular financial reports for the Rector, Director of Operations, and Finance Council, including financial position and budget performance.
• Coordinate with diocesan finance, HR, and benefits teams to ensure compliance with applicable policies and procedures.

Office & Records Management

• Supervise reception and sacramental records staff, establishing clear responsibilities, performance expectations, and accountability for daily administrative functions.
• Establish and maintain reliable systems for parishioner, donor, sacramental, and administrative records, ensuring accuracy, completeness, and timely processing.
• Oversee sacramental documentation, ensuring all requirements are fulfilled before weddings, baptisms, and other sacraments are scheduled.
• Manage administrative workflows for sacramental and facility scheduling, ensuring requests are properly documented, reviewed by the Director of Operations, and accurately reflected on the Cathedral master calendar.
• Conduct regular record audits, resolve discrepancies and backlogs, and ensure compliance with record retention requirements.
• Develop documented procedures and cross-training to ensure consistency, accountability, and continuity of essential office functions.
• Oversee front-office operations, including supplies, equipment, staff communication, and coordination of parish activities and events.
• Ensure reception staff provide warm, professional, and knowledgeable service to parishioners and visitors, engaging directly as needed to support a welcoming Cathedral experience.

Join us to be part of a team dedicated to caring for a jewel of the intermountain west: a place of faith and pilgrimage, a vibrant center for arts and culture, and a lifeline to those in need. Your talents will help sustain the Cathedral’s mission and ensure it remains a welcoming home for generations to come.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person