Bookkeeper / Office Manager

Greyson Heavy Equipment Rentals | Full-Time | On-Site

Salary: $70,000–$85,000 annually, depending on experience

Greyson Heavy Equipment Rentals is seeking an experienced, organized, and self-motivated Bookkeeper / Office Manager to oversee the daily accounting and administrative operations of our heavy equipment rental company.

This is a hands-on, one-person office position requiring someone who can work independently, manage multiple responsibilities, and take ownership of the day-to-day operations. Experience in construction, heavy equipment rentals, or trucking is strongly preferred.

Key Responsibilities

• Manage accounts payable, accounts receivable, invoicing, and collections.
• Process payroll and maintain accurate labor costing and allocations.
• Prepare and manage heavy equipment rental billing, including rentals to affiliated companies.
• Receive, track, and apply customer payments and joint checks.
• Manage truck lease agreements, tracking, and billing to sister companies.
• Track fuel usage and allocate and bill fuel expenses to affiliated companies.
• Track mechanic labor hours, repair expenses, and billable mechanic time.
• Maintain accurate intercompany billing and cost allocations.
• Support dispatch and mechanics with equipment documentation, permits, registrations, and other administrative needs.
• Maintain organized accounting records and provide supporting documentation for month-end close.
• Handle general office administration and coordinate with management and field personnel as needed.

Qualifications

• 5+ years of bookkeeping or accounting experience preferred.
• Experience in construction, heavy equipment rentals, trucking, or a related industry strongly preferred.
• Proficiency in QuickBooks, Microsoft Excel, and general office software.
• Strong understanding of AP, AR, payroll, and cost accounting.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks, meet deadlines, and work with minimal supervision.
• Comfortable communicating with dispatchers, mechanics, field personnel, vendors, and management.

What We're Looking For

We need someone who is dependable, resourceful, and takes initiative. The ideal candidate understands that this is not just a bookkeeping position. They will be responsible for keeping the administrative side of the business organized, ensuring expenses are properly tracked and billed, and supporting daily equipment operations.

This is a full-time, on-site position. Remote or hybrid work is not available.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• Health insurance

Application Question(s):

• Experience in Construction Finance

Work Location: In person