Bookkeeper - Personal & Administrative Assistant

We are looking for a highly organized, dependable, and detail-oriented Bookkeeper / Personal & Administrative Assistant to support a busy South Bay business owner across multiple businesses, real estate investments, and personal responsibilities.

This is a hands-on role for someone who enjoys keeping both finances and life organized. The ideal candidate has solid bookkeeping experience, is comfortable working independently, and is equally willing to help coordinate appointments, vendors, projects, paperwork, and day-to-day administrative needs.

Responsibilities include:

• Maintain accurate bookkeeping records using QuickBooks Online
• Categorize transactions and reconcile bank and credit card accounts
• Process invoices, bills, reimbursements, and expense reports
• Track business and property-related expenses
• Organize receipts, financial documents, and records
• Coordinate with bookkeepers, CPAs, payroll providers, and other professionals
• Assist with multiple businesses and real estate investment properties
• Manage calendars, appointments, reminders, and follow-ups
• Coordinate household and property vendors, repairs, and service appointments
• Assist with travel, reservations, errands, purchases, returns, and other personal needs
• Help organize files, correspondence, insurance documents, subscriptions, and recurring expenses
• Take ownership of miscellaneous projects and make sure things actually get completed

Who We're Looking For

We'd especially like to meet someone who has several years of bookkeeping and administrative experience and is looking for a stable, long-term position.

You should be comfortable with QuickBooks Online, Excel/Google Sheets, online banking, and modern productivity tools. More importantly, we're looking for someone who is trustworthy, discreet, organized, resourceful, proactive, and dependable.

This isn't a role where you'll sit and wait for instructions all day. We're looking for someone who notices what needs to be done, communicates well, follows through, and enjoys making someone else's business and personal life run more smoothly.

Experience supporting an executive, family office, real estate professional, property-management company, or small-business owner would be especially valuable.

Position Details

Location: Redondo Beach
Hours: Approximately 20–40 hours per week
Compensation: $30–$40/hour, depending on experience
Schedule: Primarily weekdays with some flexibility
Position: Long-term opportunity

Compensation:

$30 - $40 hourly

Responsibilities:

• Explore ways to enhance processes and apply effective bookkeeping strategies
• Conduct regular reconciliation of bank statements and accounts to uphold accuracy
• Manage adherence to applicable financial regulations and internal policies
• Direct the management of everyday financial tasks and uphold record accuracy
• Compile and share financial reports with stakeholders to enable informed decision-making

Qualifications:

• Ability to maintain organization with a focus on details
• Understanding of GAAP and financial reporting
• Preferred certification as a Bookkeeper or similar
• Proficiency with accounting applications, especially QuickBooks, is desirable
• 5+ years of experience in bookkeeping

About Company

We are a South Bay-based boutique real estate company specializing in the Beach Cities and Southern California. Founded in 2004, we’ve built a strong referral-based business and manage a high volume of listings across sales and leasing.

We don’t just list homes—we launch them. Our approach is structured, detail-driven, and focused on delivering a high-level client experience with precision, consistency, and integrity.

We are a service-driven, high-performance company that values ownership, excellence, and strong relationships. Our environment is fast-paced and high-accountability, with a team committed to growth and continuous improvement.

Why Join Us: Opportunity for career and salary advancement based on performance. Established real estate office, pipeline, direct access to leadership, and a clear path to a long-term leadership role.

Your Real Estate Journey — Our Guidance — Your Vision — Our Commitment.