Bookkeeper (remote)

Bookkeeper – Remote Full Time

Blue Swan Bookkeeping is a growing bookkeeping firm based in northern New Jersey. We provide tailored bookkeeping solutions to clients across various industries. We’re looking for an experienced bookkeeper with a minimum of 2 years of QuickBooks Online bookkeeping experience. This is a fully remote position with a flexible schedule. Initially, we’re offering a 3-month contract, with the plan to transition to full-time employment at the end of the contract period.

You will be working directly with the founder and other team members to manage client accounts, reconcile transactions, and complete the monthly closeout process using Quickbooks Online.

Job Duties

• Managing monthly/quarterly close for clients in QuickBooks Online.
• Reconciling bank and credit card accounts regularly.
• Categorizing and coding transactions accurately and efficiently.
• Preparing and reviewing financial statements, including profit and loss reports and balance sheets.
• Managing payroll processing in QBO.
• Managing sales tax reporting and remittance to the relevant state agencies.
• Posting A/R and A/P transactions accurately.
• Interpreting financial data from various sources and consolidating it seamlessly.
• Customizing your approach for each client’s unique needs and processes.
• Taking ownership of your schedule, deadlines, and workflow in a fully remote environment.
• Assisting in refining and improving internal processes as we grow.

Requirements

• Open to U.S. residents only. We cannot consider anyone who lives outside of the U.S.
• 2+ years of bookkeeping experience using Quickbooks Online.
• Basic understanding of accepted accounting principles (GAAP).
• Proficiency in Google Suite, Microsoft Excel, QuickBooks Online and video conferencing software.
• Experience using project management tools to track content and communicate progress.
• Demonstrated ability to work independently and collaboratively.
• Strong ability to juggle multiple projects and client requests with overlapping timelines and competing deadlines.
• Eager to learn and grow knowledge with online learning opportunities.
• Remote workspace with computer and reliable high-speed internet. VPN preferred.

Nice to Have

• QuickBooks certified or become certified within 90 days of employment.
• Associates degree or relevant certification in Bookkeeping or Accounting.

Position Details

• Employment type: Contract to hire. The initial contract period is 3 months, with the plan to transition to full-time employment based on performance and fit.
• Contract period: During the first 3 months, the role is full-time at 40 hours per week.
• Getting paid: During the contract period, you will log hours worked for each client in QB Time. Pay will be direct-deposited into your bank account.
• Remote and flexible: Fully remote. Typical working hours are in the 9:00 a.m. to 5:00 p.m. range in your U.S. time zone. Flexible hours are fine as long as discussed and agreed upon in advance.
• Onboarding: In month 1, you will meet the team, learn the company processes, tools, account setup, workflow, and start bookkeeping for a few clients. Expect a semi-structured schedule with 1x1 meetings to cover key topics, with ample flex-time to learn and explore on your own. By month 2, you’ll have full ownership over the bookkeeping for several clients while learning about the rest to build your expertise in their respective niches. By month 3, you will have a full client load and own all of the responsibilities of the role.
• Time tracking: All time worked and tasks must be tracked in our project management tools. At least 80% of time worked should be billable (on clients), while up to 20% can be non-billable (internal meetings, organization, skill development, etc.). This requirement is waived for the first 4 weeks of onboarding.
• Performance evaluation: Regular performance reviews during the contract period, with an annual review following transition to full-time employment.
• Salary: $50,000 to $55,000 per year. During the contract period you’ll be paid an equivalent hourly wage.
• Benefits: Health insurance, 401(k) with employer match, paid time off, paid holidays. Note: These benefits are available only if you convert to a full-time position and are not available during the contract period.

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Work from home

People with a criminal record are encouraged to apply

Application Question(s):

• Approximately how many client accounts or businesses have you managed simultaneously in a previous bookkeeping role?
• What tasks do you typically complete as part of your month-end bookkeeping process?

Experience:

• Bookkeeping: 2 years (Required)

Location:

• United States (Required)

Work Location: Remote