Bookkeeper – Wildland Fire Operations

About Us
Knight Fire Rescue Consulting provides wildland firefighting crews, equipment, and support services to federal, state, and private agencies. Our crews deploy across multiple states during fire season, and our office team keeps them paid, equipped, and on the move. We’re looking for an experienced bookkeeper who’s organized, dependable, and willing to jump in wherever needed when the season heats up.

Position Summary
The Bookkeeper manages day-to-day accounting, accounts payable, and multi-state payroll. During peak fire season (typically June through October), this role also supports operations with crew travel, inventory, and general admin. This is not a “stay in your lane” job. The right person likes variety and takes pride in keeping things running when it’s busy.

This is an onsite position at our Central Point office. Remote or hybrid work is not available.

Key Responsibilities

Bookkeeping & Accounting

• Maintain accurate books in QuickBooks Online, including transaction coding, bank and credit card reconciliations, and month-end close support
• Track job/incident costs by crew, contract, or incident
• Prepare and send invoices to agencies and contractors, and follow up on receivables

Accounts Payable

• Process vendor bills, employee reimbursements, and credit card receipts
• Manage payment schedules and vendor relationships
• Maintain W-9s and support 1099 preparation

Multi-State Payroll

• Process payroll for field and office staff working across multiple states
• Track hours, overtime, hazard pay, per diem, and travel time accurately
• Manage state withholding, unemployment, and other registrations as crews move between states
• Handle new hire paperwork, onboarding, and payroll records

Administrative & Operations Support

• Book hotels, flights, and rental vehicles for crews on assignment, often on short notice
• Track and organize travel receipts and per diem documentation
• Assist with inventory tracking for PPE, equipment, and supplies
• Support general office tasks, phones, filing, and other duties as needed during fire season

Qualifications

• 2+ years of bookkeeping experience (required)
• Hands-on multi-state payroll experience (required)
• Proficient in QuickBooks Online and Gusto; strong Excel or Google Sheets skills
• Understanding of overtime rules, payroll tax filings, and state registrations
• Experience with government contracts, prevailing wage, or certified payroll a plus
• Industry experience in wildland fire, construction, or seasonal/field-based workforces preferred
• Highly organized, detail-oriented, and calm under pressure
• Comfortable with shifting priorities and increased hours during peak season

What We’re Looking For
Someone who is accurate with the numbers, quick on the phone when a crew needs rooms at 9 p.m., and doesn’t say “that’s not my job.” Flexibility and a willingness to help are just as important as your technical skills.

Schedule & Compensation

• $25–$28 per hour, depending on experience
• 25–40 hours per week; hours typically increase during fire season
• Onsite at our Central Point office

Pay: $25.00 - $28.00 per hour

Expected hours: 25.0 – 40.0 per week

Benefits:

• Flexible schedule

Work Location: In person