Bookkeeper/Administration

Job Requirements:

Applicants must have either a relevant NZQF Level 4 or higher qualification in

Accounting, Bookkeeping, Finance, or Business Administration with an

accounting component, or at least three years of relevant bookkeeping or

accounts administration experience.

Strong attention to detail and excellent organisational skills.

Good knowledge of Microsoft Excel and Microsoft Office.

Ability to maintain confidential financial and employee information.

Good written and verbal communication skills.

Bookeeper is expected to work a minimum of 30-35 hours a week with a weekly payroll.

Hours are rostered on a weekly basis and might include weekend shifts.

Job Responsibilities

1. Maintain accurate financial records and general ledgers for the dental clinic using computerised accounting systems.

2. Record daily patient payments, dental treatment fees, purchases, receipts, supplier payments, operating expenses, bank deposits and other financial transactions.

3. Reconcile bank accounts, credit card transactions, EFTPOS payments, cash deposits and payments received through the clinic's billing and payment systems.

4. Manage accounts payable and receivable, including processing supplier invoices, preparing purchase orders, scheduling approved payments and following up on outstanding patient accounts.

5. Process payroll based on approved timesheets and employment agreements, including wages, leave payments, public holidays, deductions, PAYE and KiwiSaver information.

6. Maintain accurate and confidential employee payroll and leave records, including those relating to dentists, dental assistants, receptionists and other clinic staff, and resolve payroll discrepancies.

7. Monitor the clinic's cash flow, upcoming financial commitments, supplier payments and operating expenses, and report any financial concerns to management.

8. Prepare regular profit and loss summaries, budget reports, expenditure reports and financial summaries to assist management in monitoring the clinic's financial performance.

9. Reconcile patient billing records, treatment payments, insurance claim payments, refunds and other outstanding amounts to ensure all financial transactions are accurately recorded.

10. Verify financial transactions, investigate discrepancies in patient payments, supplier invoices and clinic expenses, and report any irregularities to management.

11. Prepare GST, PAYE, payroll and year-end supporting schedules and provide accurate financial records and documentation to the external accountant.

12. Liaise with the external accountant, dental equipment suppliers, insurance providers and other relevant parties regarding financial transactions, invoices, payments and supporting documentation.

13. Maintain organised and confidential financial records and assist with improving bookkeeping procedures, payment reconciliation processes and internal financial controls within the dental clinic.

Pay: $30.00 – $37.00 per hour

Work Location: In person