Bookkeeper/Administration

We are a gardening and landscaping business providing a range of services to our customers. We are looking for an organised, reliable and proactive Finance, Payroll & HR Administrator to support the smooth day-to-day running of our business.

This is a varied role combining bookkeeping, payroll, management accounts, HR and general administration. You will play an important part in supporting our office and landscaping teams, ensuring our financial records are accurate, our employees are paid correctly and on time, and our administrative processes run efficiently.

We are looking for someone who takes pride in their work, enjoys working in a busy environment and is happy to get involved in all aspects of the business.

Key Responsibilities

Bookkeeping & Finance

• Processing sales invoices, purchase invoices and supplier payments.
• Raising customer invoices and keeping track of outstanding payments.
• Reconciling bank accounts, supplier statements and customer accounts.
• Recording business expenses, receipts and other financial transactions.
• Monitoring income and expenditure and maintaining accurate financial records.
• Managing accounts payable and accounts receivable.
• Liaising with suppliers, customers and external accountants.
• Ensuring financial information is recorded accurately and up to date.
• Submitting and paying monthly PAYE
• Processing monthly CIS
• Processing and paying quarterly VAT return

Payroll

• Preparing and processing monthly payroll
• Recording hours worked, overtime, holiday, sickness and other relevant payroll information.
• Maintaining accurate employee payroll records, including starters and leavers.
• Processing PAYE, National Insurance, pension contributions and statutory payments.
• Preparing payslips and responding to payroll queries.
• Ensuring payroll is completed accurately and on time.

Management Accounts & Reporting

• Preparing monthly management accounts and financial reports.
• Producing profit and loss reports, balance sheet information and cash flow forecasts.
• Monitoring costs, income and profitability across the business.
• Reviewing labour costs, materials, equipment and other operating expenses.
• Providing management with clear and accurate financial information to support business decisions.
• Preparing information for the external accountant and year-end accounts.

HR & Staff Administration

• Maintaining employee records and confidential personnel files.
• Preparing employment contracts, offer letters and starter documentation.
• Coordinating the onboarding of new employees.
• Keeping track of holidays, sickness absence, training and other staff records.
• Assisting with recruitment and arranging interviews.
• Maintaining records of relevant qualifications, training and driving licences.
• Supporting the administration of health and safety training, risk assessments and other relevant staff documentation.
• Helping to ensure employment records and HR procedures remain compliant with current legislation.

General Office Administration

• Providing day-to-day administrative support to the business owners and management team.
• Answering emails and telephone calls and dealing with customer, supplier and employee enquiries.
• Maintaining spreadsheets, filing systems and business records.
• Assisting with the administration of gardening and landscaping contracts and maintenance schedules, particularly our lawn care programme.
• Supporting the organisation of staff, timesheets and job-related paperwork.
• Helping to improve office systems and procedures.

About You

We are looking for someone who is:

• Experienced in bookkeeping, accounts administration or a similar finance role.
• Confident processing payroll
• Comfortable preparing management accounts and financial reports.
• Organised, methodical and accurate, with excellent attention to detail.
• Confident using Microsoft Excel and Quickbooks.
• Able to manage their own workload and meet deadlines.
• Comfortable dealing with employees, customers, suppliers and external accountants.
• Discreet and professional when handling confidential financial and HR information.
• Proactive, practical and willing to take responsibility.
• Flexible and happy to work as part of a small, busy team.

Hours: 30 hours per week, days and times to be agreed (permanent position)

Pay: Competitive

How to Apply

If you are an organised and capable individual who enjoys working with figures, supporting people and keeping a business running smoothly, we would love to hear from you.

Please send your CV and a brief covering letter to [email protected]

Expected hours: 30.0 per week

Benefits:

• On-site parking

Work Location: In person