Bookkeeper/Administrative Assistant

Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to support various office functions. This paid position offers an exciting opportunity to contribute to a collaborative team dedicated to excellence and efficiency.

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records through diligent data entry and meticulous record keeping
• Oversee office management duties such as filing, organizing documents, and maintaining office supplies
• Handle multi-line phone systems with professionalism, providing excellent customer service and client communication
• Support front desk operations by greeting visitors, managing appointments, and answering inquiries via phone or email
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation, spreadsheets, and calendar management
• Assist with administrative tasks such as proofreading documents, managing schedules, and supporting personal assistant duties as needed

Qualifications

• Proven experience with bookkeeping software, particularly QuickBooks
• Strong computer literacy with proficiency in Microsoft Office and Google Workspace productivity tools
• Excellent organizational skills with the ability to multitask efficiently in a busy office environment
• Exceptional phone etiquette and customer service skills, including experience with multi-line phone systems
• Bilingual abilities are highly preferred to effectively communicate with diverse clients and team members
• Prior office management or administrative experience is essential, including data entry and clerical tasks
• Knowledge of medical receptionist procedures or personal assistant experience is a plus but not required
• Demonstrated ability to prioritize tasks, manage time effectively, and maintain accuracy in all work

Join us in this engaging role where your skills will directly impact the efficiency of our operations! We value proactive individuals who are eager to support our team through excellent organizational abilities and technical proficiency. This is a paid position designed for motivated professionals ready to make a difference every day.

Pay: $25.48 - $30.69 per hour

Work Location: Remote