Bookkeeper/Administrative Assistant

Job Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role combines essential bookkeeping responsibilities with administrative support duties, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will be highly organized, tech-savvy, and possess excellent communication skills, including bilingual proficiency. This paid position offers an exciting opportunity to contribute to a vibrant workplace while honing your administrative and financial skills.

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records and prepare reports for management review
• Handle data entry with precision, ensuring all information is current and correctly categorized
• Support office management activities such as scheduling appointments, maintaining supplies, and organizing files
• Answer multi-line phone systems promptly with professional phone etiquette and direct calls appropriately
• Assist front desk operations by greeting visitors, managing client communication, and providing excellent customer service
• Prepare documents using Microsoft Office applications, especially Word and Excel, including spreadsheets for budgeting and tracking purposes
• Support client communication efforts through phone calls, emails, and in-person interactions
• Perform general clerical tasks such as copying, scanning, filing, and maintaining office organization

Experience

• Previous office experience with a focus on administrative support or clerical work is required
• Proven experience in bookkeeping or accounting roles utilizing QuickBooks or similar software is highly preferred
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel) and productivity software
• Excellent organizational skills with the ability to manage multiple tasks efficiently in a fast-paced environment
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Demonstrated customer service skills with professional phone communication and front desk experience
• Familiarity with data entry processes, time management techniques, and office management best practices
• Personal assistant or administrative support experience will be considered an asset

Join us in a role where your organizational talents and technical proficiency will directly impact our success! We’re committed to fostering a positive work environment that values your contributions while providing opportunities for growth.

Pay: $25.34 - $30.52 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement

Work Location: In person