Bookkeeper/Administrative Assistant

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. In this vital role, you will manage financial records, perform essential administrative tasks, and support daily office operations with enthusiasm and professionalism. Your proactive approach will ensure smooth workflow, accurate bookkeeping, and excellent client and team communication. This position offers an exciting opportunity to contribute to a vibrant workplace while honing your organizational and technical skills in a fast-paced environment.

Responsibilities

• Maintain accurate financial records using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Manage front desk duties such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Support office management tasks including filing, data entry, and document proofreading to ensure organizational efficiency
• Assist with calendar management, scheduling appointments, and coordinating meetings using productivity software like Microsoft Office and Google Workspace
• Provide exceptional customer service by responding to inquiries via phone or email and supporting client communication efforts
• Handle clerical responsibilities such as preparing Word documents, spreadsheets, and reports while maintaining high levels of accuracy and organization
• Support bookkeeping activities related to accounts payable/receivable, payroll processing, and financial data entry

Qualifications

• Proven experience in office management or administrative roles with strong computer literacy and technical proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace
• Familiarity with QuickBooks or other bookkeeping software is required; prior bookkeeping experience is highly valued
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Strong communication skills, including phone support and client interaction; bilingual abilities are a plus but not required
• Demonstrated ability to handle data entry accurately while maintaining attention to detail; typing speed should be efficient for high-volume tasks
• Previous experience working as a receptionist or medical receptionist is advantageous but not mandatory
• Knowledge of office procedures such as filing, proofreading, calendar management, and document preparation
• Ability to multitask efficiently while maintaining professionalism in all interactions

Join our team where your organizational talent and technical skills will make a meaningful impact! We value proactive individuals who thrive on providing exceptional support in a collaborative environment. This paid position offers an engaging opportunity to develop your career while supporting the smooth operation of our office.

Pay: $26.76 - $38.61 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Parental leave
• Retirement plan
• Tuition reimbursement

Work Location: In person