Bookkeeper/Administrative Assistant

Job Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to contribute to a positive and efficient workplace environment. This paid position offers an exciting opportunity to develop your skills across multiple functions while supporting our team’s success.

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records through meticulous data entry and spreadsheet management
• Oversee office management duties such as filing, organizing documents, and maintaining office supplies
• Handle multi-line phone systems with professionalism, providing exceptional customer service and support to clients and visitors
• Assist with calendar management, appointment scheduling, and front desk duties for smooth daily operations
• Support client communication through phone, email, and in-person interactions with courteous phone etiquette
• Prepare reports, proofread documents, and ensure all correspondence is clear, accurate, and professional

Qualifications

• Proven experience with bookkeeping software such as QuickBooks and proficiency in Microsoft Office Suite including Word, Excel (spreadsheets), and Google Workspace tools
• Strong computer literacy with excellent typing speed and data entry skills
• Previous office or administrative experience, including clerical tasks like filing, proofreading, and document management
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent verbal and written communication skills; bilingual abilities are a plus for client interaction
• Experience in customer service roles such as front desk or medical/dental receptionist is highly desirable
• Knowledge of office management practices along with technical proficiency in productivity software and phone systems
• Ability to handle multiple responsibilities efficiently while maintaining attention to detail and accuracy

Join us in this engaging role where your organizational talents and technical skills will directly contribute to our operational excellence. We value energetic professionals who thrive on multitasking and delivering top-tier support—help us keep our office running smoothly while advancing your career in a vibrant environment!

Pay: $24.00 - $25.00 per hour

Expected hours: 50.0 per week

Benefits:

• 401(k) matching
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Work Location: Remote