Bookkeeper/Administrative Assistant

Overview

Join our dynamic team as a Bookkeeper/Administrative Assistant and become a vital part of our organization’s success! This energetic role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate financial management. You will be the backbone of our daily functions, handling a variety of clerical tasks with enthusiasm and professionalism. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy providing top-tier customer service, this opportunity is perfect for you! We are committed to fostering a positive work atmosphere where your skills are valued and your contributions make a real impact. Absolute Realty Inc. is seeking a dependable, organized, and detail-oriented Bookkeeper / Administrative Assistant to support our property-management, real estate, and general office operations. This position may be part-time or full-time, depending on the applicant’s qualifications and availability.

Primary Responsibilities:

• Enter and categorize financial transactions accurately.
• Process invoices, bills, vendor payments, and receipts.
• Assist with accounts payable and accounts receivable.
• Record tenant payments, owner contributions, and property expenses.
• Help maintain accurate property and owner ledgers.
• Assist with bank, trust-account, and security-deposit reconciliations.
• Review transactions for missing documents, incorrect charges, and discrepancies.
• Organize invoices, receipts, deposit records, checks, and supporting documents.
• Assist with monthly owner statements and owner disbursements.
• Prepare basic financial reports and maintain complete accounting records.
• Support QuickBooks and AppFolio bookkeeping activities.
• Follow company procedures for handling client and trust funds.
• Maintain strict confidentiality regarding financial, tenant, owner, and company information.
• Answer telephone calls, emails, and general office inquiries.
• Assist with owner, tenant, vendor, buyer, and seller communications.
• Prepare letters, notices, forms, reports, and other office documents.
• Coordinate maintenance requests, inspections, vendor appointments, and property access.
• Maintain organized electronic and physical files.
• Track deadlines, appointments, outstanding balances, and required follow-ups.
• Provide general administrative support to the Principal Broker and property-management team.

Preferred Qualifications:

• Previous bookkeeping, accounting, administrative, or property-management experience.
• Experience with QuickBooks and AppFolio is strongly preferred.
• Understanding of accounts payable, accounts receivable, and bank reconciliation.
• Strong attention to detail and commitment to accuracy.
• Professional written and verbal communication skills.
• Dependable, punctual, organized, and able to meet deadlines.
• Comfortable using email, Microsoft Office, spreadsheets, and online systems.
• Able to manage multiple responsibilities and follow established procedures.
• Able to handle confidential and sensitive financial information responsibly.
• Willing to learn Guam real estate and property-management procedures.
• Valid driver’s license and reliable transportation preferred.

Schedule: Part-time or full-time; exact hours to be discussed.

Interested applicants should submit a résumé and a brief introduction describing their bookkeeping experience, software knowledge, availability, and preferred work schedule.

Pay: From $11.50 per hour

Work Location: In person