Bookkeeper/Administrative Assistant

Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This vital role combines financial management with administrative support, ensuring smooth daily operations and accurate record-keeping. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to support our office functions and client interactions.

Responsibilities

• Manage accounts payable and receivable using QuickBooks Online software, ensuring timely processing of invoices and payments
• Maintain accurate financial records, reconcile bank statements, and prepare financial reports for management review
• Handle data entry tasks with precision, including updating spreadsheets and maintaining organized filing systems
• Support customer service efforts by responding to client inquiries via phone or email with professionalism and clarity

Skills

• Proficiency in QuickBooks accounting software for bookkeeping tasks
• Strong computer literacy with expertise in Microsoft Office Suite, especially Word, Excel (Spreadsheets), and Outlook
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Effective phone communication skills with proper phone etiquette and experience managing multi-line phone systems
• Bilingual abilities are a plus to enhance client communication and team collaboration
• Demonstrated clerical experience including data entry, proofreading, and document management
• Knowledge of office management procedures combined with strong time management skills to prioritize tasks effectively
• Previous experience as a personal assistant or administrative support role is highly desirable
• Ability to handle customer support responsibilities with professionalism and patience

Pay: $20.00 - $22.00 per hour

Expected hours: 15.0 – 25.0 per week

Benefits:

• Flexible schedule

Work Location: In person