Bookkeeper/Administrative Assistant

W. Lim Corporation / Stonewall Creek is seeking a dependable, organized, and detail-oriented Bookkeeper / Administrative Assistant to join our team. This position combines day-to-day bookkeeping with administrative support, customer communication, reporting, and phone sales.

We are looking for someone who is comfortable taking ownership of daily financial tasks, keeping records accurate and current, and helping the office stay organized and running efficiently.

Responsibilities

• Perform daily bookkeeping and maintain accurate financial records
• Enter and categorize transactions in QuickBooks
• Reconcile bank accounts and credit card accounts
• Maintain accounts payable and accounts receivable
• Review customer accounts, invoices, payments, and outstanding balances
• Assist with job costing and project budgeting
• Track project expenses and compare actual costs to budgets
• Prepare weekly and monthly financial and management reports
• Maintain organized financial and administrative records
• Answer incoming phone calls and assist customers professionally
• Handle customer inquiries regarding products, services, invoices, and account information
• Assist with phone sales, quotes, orders, and customer follow-up
• Enter and maintain customer and vendor information
• Assist management with reports, spreadsheets, and other administrative tasks
• Help identify discrepancies and ensure bookkeeping records remain accurate and up to date

Required Qualifications

• Experience with QuickBooks Online
• Experience with QuickBooks Desktop
• Previous bookkeeping or accounting experience
• Strong understanding of bank and credit card reconciliations
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Professional and confident phone skills
• Comfortable speaking with customers and handling phone sales
• Ability to manage multiple responsibilities and prioritize tasks
• Comfortable working independently and following through on assignments
• Basic to intermediate Microsoft Excel or spreadsheet skills

Preferred Qualifications

• Experience with job costing and project budgeting
• Experience working for a construction, landscaping, service, manufacturing, or similar project-based business
• Experience preparing management or financial reports
• Accounts payable and accounts receivable experience
• Customer service and sales experience

What We're Looking For

This position is best suited for someone who is organized, accurate, proactive, and comfortable wearing multiple hats. We need someone who understands that bookkeeping is more than data entry—the numbers need to be accurate, reconciled, organized, and useful for management.

The right person should also be comfortable interacting with customers. Strong communication skills are important, as this position will answer phones, assist customers, follow up on sales opportunities, and help support the day-to-day operations of the company.

Pay: From $22.00 per hour

Work Location: In person