Bookkeeper/Administrative Assistant

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! In this vital role, you will manage financial records, support daily office operations, and provide exceptional customer service. Your energetic approach and organizational skills will ensure smooth administrative workflows while maintaining accurate bookkeeping practices. This position offers an exciting opportunity to contribute to a thriving organization by combining financial oversight with administrative excellence. The ideal candidate is proactive, tech-savvy, and eager to support both internal teams and clients with professionalism and enthusiasm.

Duties

• Maintain accurate financial records using accounting software such as QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Manage multi-line phone systems to handle incoming calls efficiently, directing inquiries to appropriate departments or personnel
• Perform data entry tasks with precision, ensuring all information is current and correctly recorded in spreadsheets and databases
• Support office management activities such as filing, document proofreading, and organizing supplies to optimize workflow
• Assist with front desk responsibilities by greeting visitors, answering questions, and providing excellent customer support
• Prepare Word processing documents, reports, and correspondence with attention to detail and proper formatting
• Coordinate scheduling and calendar management for team members or executives as needed, demonstrating strong time management skills

Skills

• Proficiency in QuickBooks for bookkeeping and financial management tasks
• Excellent computer literacy with strong skills in Microsoft Office Suite (Word, Excel, Outlook) and productivity software
• Experience with multi-line phone systems and phone etiquette to ensure professional communication
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Demonstrated clerical experience including filing, data entry, proofreading, and document management
• Exceptional customer service skills along with effective client communication strategies
• Technical proficiency in office management tools such as spreadsheets, word processing software, and data entry systems
• Personal assistant experience or office experience that highlights reliability and multitasking capabilities

Join us in a role where your energy fuels our success! We value proactive individuals who thrive on organization, accuracy, and delivering outstanding support. This paid position offers the chance to develop your skills while making a meaningful impact within our organization.

Pay: $25.48 - $30.68 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Retirement plan
• Tuition reimbursement

Work Location: In person