Bookkeeper/Administrative Assistant

Overview

Join our dynamic team as a Bookkeeper/Administrative Assistant, where your organizational expertise and attention to detail will keep our operations running smoothly and efficiently. This vital role combines financial management with administrative support, ensuring accurate record-keeping, seamless office functions, and exceptional customer service. We value proactive professionals who thrive in a fast-paced environment and are eager to contribute to our company’s success. All positions are paid, reflecting our commitment to fair compensation for your skills and dedication.

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records and prepare reports for management review
• Handle multi-line phone systems with professionalism, providing excellent customer support and client communication
• Assist with office management duties such as filing, data entry, and document proofreading to ensure organizational efficiency
• Support front desk operations by greeting visitors, managing appointments, and coordinating calendar schedules
• Utilize Microsoft Office suite—including Word, Excel, and Outlook—to prepare correspondence, spreadsheets, and presentations
• Perform clerical tasks such as typing, data entry, filing, and maintaining office supplies to support daily operations
• Provide administrative support as a personal assistant when needed, including calendar management and task prioritization
• Ensure phone etiquette is maintained at all times while delivering prompt and courteous service to clients and visitors

Skills

• Proficiency in QuickBooks accounting software and Microsoft Office productivity tools
• Strong organizational skills with the ability to manage multiple priorities efficiently
• Excellent communication skills—both verbal and written—in English; bilingual abilities are a plus
• Experience with office management tasks such as filing systems, data entry, and document proofreading
• Familiarity with multi-line phone systems and professional phone etiquette
• Demonstrated computer literacy with technical proficiency in productivity software and spreadsheets
• Previous clerical or administrative experience in an office environment is highly desirable
• Ability to handle customer service interactions with professionalism and patience
• Strong time management skills to meet deadlines consistently while maintaining accuracy

Embark on a rewarding career where your skills make a tangible impact! We’re dedicated to fostering a supportive environment that encourages growth, efficiency, and excellence. If you’re passionate about organization, detail-oriented work, and providing outstanding support—apply today!

Pay: $25.92 - $33.22 per hour

Expected hours: 20.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Parental leave
• Professional development assistance
• Tuition reimbursement

Work Location: Hybrid remote in Chicago, IL 60612