Bookkeeper/Administrative Assistant

Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude. This paid position offers an exciting opportunity to contribute to a professional setting while honing your administrative and financial expertise.

Duties

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records through diligent data entry and meticulous account management
• Handle front desk responsibilities such as greeting visitors, answering multi-line phone systems, and directing calls with professionalism and courtesy
• Support office management by organizing files, maintaining office supplies, and overseeing filing systems
• Assist with calendar management, scheduling appointments, and coordinating meetings for team members
• Prepare correspondence, reports, and documents using Microsoft Office Suite including Word and Excel spreadsheets
• Provide excellent customer service by responding promptly to client inquiries via phone or email and supporting client communication efforts

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills
• Proficiency in QuickBooks accounting software and Microsoft Office productivity tools (Word, Excel)
• Excellent computer literacy with the ability to perform data entry accurately and efficiently
• Strong organizational skills with keen attention to detail for proofreading and document accuracy
• Effective phone communication skills coupled with proper phone etiquette on multi-line systems
• Bilingual abilities are highly preferred to serve diverse client needs effectively
• Previous experience in customer support or front desk roles is advantageous
• Demonstrated ability to manage time efficiently and prioritize tasks effectively for maximum productivity

Join us in a role where your organizational prowess and technical skills will make a meaningful impact! We value proactive professionals who are eager to support our team’s success through exceptional administrative and bookkeeping expertise. This is more than just a job — it’s an opportunity to grow your career in a vibrant, supportive environment.

Pay: $18.00 - $22.00 per hour

Work Location: In person