Bookkeeper/Administrative Assistant

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. In this vital role, you will manage financial records, handle administrative tasks, and provide exceptional support to ensure smooth office operations. Your energetic approach and organizational skills will help keep our business running efficiently while delivering top-notch customer service. This position offers an exciting opportunity for someone eager to contribute to a professional environment with growth potential.

Duties

• Maintain accurate financial records using QuickBooks and other productivity software, including invoicing, expense tracking, and bank reconciliations
• Manage multi-line phone systems, answer inquiries, direct calls professionally, and provide excellent customer support
• Perform data entry tasks with precision, including updating spreadsheets and maintaining filing systems
• Handle front desk responsibilities such as greeting visitors, managing appointments, and overseeing office supplies
• Assist with calendar management and scheduling for team members and clients to ensure timely meetings and deadlines
• Support office management functions by organizing documents, processing mail, and maintaining office equipment
• Provide personal assistant support as needed, including preparing correspondence and managing confidential information

Skills

• Proficiency in QuickBooks accounting software and Microsoft Office suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent communication skills, both verbal and written; bilingual abilities are a plus
• Demonstrated experience with office management, clerical tasks, and data entry
• Familiarity with multi-line phone systems, front desk operations, and phone etiquette
• High level of computer literacy and technical proficiency in productivity software
• Exceptional time management skills to prioritize tasks efficiently
• Previous experience in customer service or client communication roles is highly desirable
• Ability to handle filing systems accurately and maintain detailed records

Join our team to be part of a vibrant workplace where your organizational talents and proactive attitude will make a real difference! We are committed to fostering an inclusive environment that values your contributions while supporting your professional growth.

Pay: $25.80 - $31.07 per hour

Expected hours: 40.0 per week

Benefits:

• Employee discount
• Health insurance
• Paid time off

Work Location: In person