Bookkeeper/Administrative Assistant

Pend Oreille Shores Resort is seeking a motivated, self-starting Administrative Manager who can bring a perceptive and creative approach to overseeing office operations and administrative staff members.

The administrative manager will work with multiple departments to develop, review, and improve policies, systems, and procedures; and generally, ensure the resort operates smoothly and efficiently. In this role, you will oversee a wide variety of administrative and office functions and will actively participate in managing a small team to execute processes in human resources, accounts payable and receivable, payroll, and bookkeeping.

Additional responsibilities include owner and client services, organizing key records and reports, auditing and analyzing financial reports and actively communicating with resort guests and owners. Our ideal candidate is excellent at multitasking while retaining close attention to detail.

Why join our team?

We are a premier all-season resort! Pend Oreille Shores is tucked away on the sunny shores of Lake Pend Oreille in the town of Hope Idaho. We are nestled in Cabinet Mountains and offer guests incredible access to thousands of acres of wilderness and coastline. Whether it’s golfing, boating, fishing, swimming, or hiking in the summer to skiing, snowmobiling, snowshoeing in the winter, our resort is perfectly located for all of your outdoor activities and hobbies.

It takes a balance of hard working, hospitality focused, and dedicated team players to showcase the magic of Pend Oreille Shores day in and day out. There’s no one like you! and the individuality and personal strengths of our employees are central to our success. We value integrity and seek self-motivated individuals who are passionate about delivering memorable experiences.

Skills

• Good organization, time management and scheduling skills

• Book keeping/accounting experience

• Experiencing using office management software, including word processing software and spreadsheets

• Ability to multitask

• Experience in HR, hiring practices, conflict resolution

• Strong organization skills with a problem-solving attitude

• Excellent written and verbal communication skills

• Attention to detail

Requirements

• Strong understanding of business and business management

• Strong written and verbal communication skills

• Strong Organizational Skills

• High school diploma/GED and 10+ years of comparable experience

• Experience using QuickBooks or comparable accounting software

• Experience with software and systems integration is a plus

• Knowledge of resort or hotel operations is also a plus

• Associates/bachelor’s degree in business, accounting, or business administration

Responsibilities

• Maintaining all policies and procedures manuals

• Hiring and training administrative staff

• Delegating tasks to administrative assistants

• Creating personnel folders for new hires

• Monitoring and projecting staffing needs

• Overseeing department budget planning and development

• Preparing and reviewing financial and operational reports

• Managing and maintaining all department databases

• Performing clerical accounting and general office duties as needed

• Overseeing our community outreach and donation programs

• Developing strong relationships with cross-functional teams and departments

• Assisting managers in compiling annual budget information and reports

• Documenting financial transaction details and monitoring the transactions

• Preparing and filing financial documents

• Processing accounts payable and accounts receivable

• Fact-checking accounting data

• Reconciling company accounts

• Processing payroll and tracking payroll data

• Assisting with tax payments and returns

• Suggesting changes in policies and procedures based on employee and company needs

• Creating recruitment plans, company policies and evaluation standards in accordance with HR methodologies and labor laws

• Supervising all HR activities, communications, reports, requests and documents created and received by the team Guiding the organization’s activities

• Identifying opportunities to improve a business’ policies or objectives

• Ensuring a company is operating securely and effectively

• Leading and/or participating in staff and team meetings

Physical Requirements:

• Able to stand, stoop, bend, and lift items weighing up to 50 pounds of weight and able to push and able to pull up to 150 pounds if needed

Benefits and Perks:

• Full-time employees are eligible for medical, dental, vision, 401k, life insurance and more!!!!!!!
• Enjoy free access to the athletic club, game room and pool
• Large discounts on resort stays as well as retail, food & beverage
• A Balanced Life: Full-time (40 hours+) team members are eligible for 2-weeks of PTO & holiday pay from year 1!
• Be Part of the Magic: Trust us, seeing a first-time guest take in our Pend Oreille Shores views never gets old
• Eligibility for certain benefits may depend on employment classification

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Pay: $25,000.00 - $39,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Experience:

• Office management: 5 years (Required)
• Bookkeeping: 3 years (Required)

License/Certification:

• Certified Notary Public (Preferred)

Work Location: In person