Bookkeeper/Administrative Assistant

Overview
Join our dynamic team as a Bookkeeper/Administrative Assistant, where your organizational skills and attention to detail will keep our operations running smoothly and efficiently. This role offers an exciting opportunity to combine financial management with administrative support, ensuring accurate record-keeping and exceptional customer service. You'll be the backbone of our office, managing essential bookkeeping tasks while providing friendly, professional assistance to clients and team members alike.

Qualifications:

• Associate degree in accounting, finance or related field.
• 3-5 years of bookkeeping experience.
• Core accounting knowledge.
• Proficient in QuickBooks Desktop.
• High attention to data entry and financial accuracy.
• Ability to file digital and physical financial documents.
• Attention to detail and excellent communication skills.

Duties

• Manage daily bookkeeping responsibilities using QuickBooks Desktop, including invoicing, expense tracking, and bank reconciliations. Account payable and receivable, payroll, taxes.
• Handle front desk duties such as greeting visitors, answering multi-line phone systems, and directing calls with excellent phone etiquette
• Maintain organized filing systems for financial documents, client records, and administrative files
• Support office management tasks like calendar scheduling, appointment setting, and calendar management for staff
• Assist with data entry, proofreading documents, and maintaining accurate records using QuickBooks Desktop, Microsoft Office and Google Workspace tools
• Provide exceptional customer support by responding promptly to inquiries via phone or email and ensuring a positive experience for clients
• Perform clerical duties such as filing, photocopying, and managing office supplies to keep the workspace efficient and organized
• Proficiency in QuickBooks Desktop accounting software and strong computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Experience with office management, including calendar coordination and time management skills
• Knowledge of multi-line phone systems, phone etiquette, and customer service best practices
• Familiarity with clerical procedures like filing, record keeping, and document management

This position is an excellent opportunity for motivated individuals eager to contribute their administrative expertise while supporting our financial operations. We value energetic team players who are committed to accuracy, professionalism, and delivering outstanding service every day!

Pay: $21.00 - $24.00 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person