Bookkeeper/Administrative Assistant

Job Summary

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support to ensure smooth office operations. The ideal candidate will be proactive, highly organized, and possess excellent communication skills. You will manage financial records, handle client and vendor correspondence, coordinate appointments, and support daily administrative tasks with enthusiasm and professionalism. This position offers an exciting opportunity to contribute to a thriving organization while developing your skills in office management and financial administration.

Duties

• Maintain accurate financial records using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Manage multi-line phone systems to answer inquiries, direct calls, and provide exceptional customer service
• Handle data entry tasks with precision, including updating spreadsheets and maintaining filing systems
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff and clients
• Support front desk operations by greeting visitors, managing mail distribution, and maintaining a professional reception area
• Prepare correspondence, Word processing documents, and proofread materials for accuracy and clarity
• Provide general office management support such as ordering supplies, organizing files, and ensuring office equipment functions properly

Skills

• Proficiency in QuickBooks Enterprise Desktop accounting software and Microsoft Office Suite (Word, Excel, Outlook, and Teams)
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent phone etiquette and communication skills for client interaction via phone or email
• Bilingual abilities are a plus to serve diverse client needs effectively
• Experience with Microsoft SharePoint, OneDrive, and Teams for collaboration and document management
• Demonstrated computer literacy with technical proficiency in data entry, spreadsheets, and word processing
• Knowledge of office management practices combined with clerical experience in customer support or front desk roles
• Strong time management skills to prioritize tasks and meet deadlines consistently

Join us in a role that’s as rewarding as it is essential! We value energetic individuals who thrive on organization, enjoy helping others, and are eager to grow their administrative and bookkeeping expertise. This paid position is perfect for someone looking to make a positive impact while advancing their career in office administration. The set schedule is Monday - Friday 830AM - 530PM.

Pay: $23.00 - $26.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• QuickBooks or similar accounting software: 1 year (Required)

Ability to Commute:

• Scottsdale, AZ 85260 (Required)

Work Location: In person