Bookkeeper/Administrative Assistant

We are seeking a detail-oriented and organized Bookkeeper / Administrative Assistant to manage our financial records and daily office operations. In this role, you will serve as the financial backbone of our independent dealership, utilizing DealerCenter to review vehicle deals for compliance, track precise inventory costs, and manage daily administrative tasks.

Job Overview

As a dual-role professional, you will split your time between maintaining accurate financial transactions and ensuring the office runs smoothly. Instead of building out sales deals from scratch, your focus will be auditing finalized deals for compliance, verifying costs, and utilizing our DealerCenter platform to keep our inventory accounting and corporate compliance up to date.

Key Responsibilities:

Compliance, Costing & Bookkeeping Duties

• Deal Review & Auditing: Thoroughly review finalized sales paperwork to ensure accuracy, proper documentation, and total regulatory compliance.
• DealerCenter Cost Tracking: Input and verify precise vehicle costs, including reconditioning expenses, auction fees, and transport costs to maintain true profit margins.
• Accounts Payable/Receivable: Manage vendor invoices, issue payments, track customer collections, and handle daily cash deposits.
• Reconciliation: Reconcile bank accounts, credit cards, and floor plan statements monthly against the DMS general ledger.
• Tax Preparation: Assist in preparing monthly state sales tax reports and gather documentation for year-end CPA review.

Administrative & Dealership Support

• Compliance Filing: Maintain secure physical and digital files for vehicle "deal jackets," service records, and corporate compliance documents.
• Office Management: Order office supplies, manage incoming/outgoing mail, and maintain a clean, professional showroom environment.

Qualifications & Skills

• Education: Associate’s degree in Accounting, Finance, or Business Administration is REQUIRED; Bachelor's degree in the same fields is a plus.
• Experience: 2+ years of bookkeeping, auditing, or office management experience, specifically within an automotive dealership.
• DMS Proficiency: Hands-on experience with DealerCenter is highly preferred.
• Automotive Compliance: Strong understanding of independent dealership workflows, including deal structure verification, vehicle titling/registration rules, and compliance standards.
• Core Skills: Exceptional attention to detail for contract auditing, strong data entry accuracy, and the ability to work independently.

Job Type & Benefits

• Position Type: Full-time, On-site
• Schedule: Monday to Friday (with occasional Saturday hours depending on dealership volume)
• Compensation: Hourly rate based on experience

Work Location: In person