Bookkeeper/Administrative Assistant

Overview

We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with administrative support to ensure smooth daily operations. The ideal candidate will bring enthusiasm, organization, and technical proficiency to manage financial records, coordinate office tasks, and provide exceptional customer service. If you thrive in a fast-paced environment and enjoy multitasking with precision, this opportunity is perfect for you!

Responsibilities

• Manage and maintain accurate financial records using Lizzy accounting software, including invoicing, expense tracking, and bank reconciliations
• Handle data entry tasks with speed and accuracy, ensuring all information is properly organized in spreadsheets and databases
• Provide front desk support by greeting visitors, answering multi-line phone systems, and directing calls professionally with excellent phone etiquette
• Assist with office management duties such as filing, document proofreading, calendar management, and organizing office supplies
• Support client communication through email correspondence and phone support, delivering outstanding customer service and support
• Coordinate appointments, meetings, and schedules using productivity software like Microsoft Office and calendar tools
• Perform clerical tasks including word processing, proofreading documents, maintaining filing systems, and supporting personal assistant duties as needed

Experience

• Proven office experience with a strong background in administrative roles or clerical work
• Demonstrated proficiency in QuickBooks accounting software and Microsoft Office suite (Word, Excel, Outlook)
• Excellent computer literacy with strong data entry skills and familiarity with spreadsheets for financial tracking
• Experience managing multi-line phone systems and providing professional customer support via phone and email
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Previous experience in office management or as a personal assistant is highly desirable

Join us to be part of a vibrant team dedicated to excellence! This paid position offers an engaging work environment where your organizational talents and technical skills will make a real impact. We value proactive individuals who are eager to contribute their expertise while growing professionally within our supportive company culture.

Pay: $14.00 - $16.00 per hour

Expected hours: 38.0 – 45.0 per week

Benefits:

• Employee discount
• Paid time off
• Retirement plan

Work Location: In person