Bookkeeper/Administrative Assistant

Job Summary
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This vital role combines financial management with administrative support, ensuring smooth daily operations and accurate record-keeping. The ideal candidate will be highly organized, tech-savvy, and possess excellent communication skills to support our office functions and client interactions. This paid position offers an exciting opportunity to contribute to a vibrant workplace environment while honing your administrative and bookkeeping expertise.

Responsibilities

• Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records through diligent data entry and spreadsheet management
• Handle front desk duties such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Support office management by organizing files, maintaining office supplies, and overseeing general administrative functions
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff and clients
• Provide exceptional customer service by responding promptly to client inquiries via phone or email and supporting client communication efforts
• Perform clerical tasks including word processing, filing, and preparing reports using productivity software like Microsoft Office

Qualifications

• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in QuickBooks for bookkeeping tasks and Microsoft Office Suite (Word, Excel, Outlook)
• Excellent computer literacy with the ability to handle data entry accurately and efficiently
• Strong communication skills, including phone support and client interaction in a professional manner
• Bilingual abilities are a plus to effectively serve diverse clients and team members
• Previous experience working at a front desk or handling multi-line phone systems is preferred
• Demonstrated ability to manage time effectively, prioritize tasks, and maintain high productivity levels
• Personal assistant or office experience that showcases technical proficiency in office tools and software

Join us to be part of a dedicated team where your organizational talents and technical skills will make a meaningful impact! We value proactive individuals who thrive in fast-paced environments and are eager to support our company's success through meticulous bookkeeping and exceptional administrative assistance.

Pay: $26.16 - $40.51 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Retirement plan
• Tuition reimbursement

Work Location: Hybrid remote in San Diego, CA 92037